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Project Coordinator

Job

MTM LLC

Richmond, VA (In Person)

Full-Time

Posted 2 days ago (Updated 5 hours ago) • Actively hiring

Expires 6/29/2026

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Job Description

Project Coordinator 4.6 4.6 out of 5 stars Richmond, VA $20•$24 an hour•Full-time
MTM LLC 10
reviews $20•$24 an hour•
Full-time Position Summary:
The Booking & Purchasing Project Coordinator plays a critical role in ensuring the successful execution of residential replacement/trade projects from the point of sale through bookings. This individual supports the Sales Support and Operations teams by verifying payment, reviewing orders, purchasing products, coordinating third-party items, and organizing project timelines and details. This is an on-site, highly collaborative role that requires excellent attention to detail, project coordination skills, and a proactive approach to customer service.
Key Responsibilities:
Project Order Coordination  Review customer orders to ensure accuracy with project scope and proposal.  Adjust and process orders in alignment with manufacturer and third-party specifications.  Manage the purchase of windows, doors, and related accessories and approved vendors.  Organize project documentation and track all job-specific information.  Coordinate project scheduling with internal teams and external partners. Purchasing & Vendor Communication  Purchase products from 3rd party vendors as needed for project completion.  Verify and adjust external purchase orders for accuracy and delivery timelines.  Track order status and follow up with vendors to avoid delays or product issues.  Reconcile purchasing documentation and ensure timely, accurate records. Customer and Installer Support  Confirm payment receipt and communicate readiness for install.  Respond promptly to questions or issues from internal teams.  Support smooth execution of each project while maintaining a high level of customer satisfaction.
Qualifications & Skills:
Required:
 1-2 years of experience in project coordination, preferably in construction, remodeling, or home improvement.  Strong organizational skills with attention to detail and deadlines.  Ability to manage multiple projects and shifting priorities.  Excellent written and verbal communication skills.  Confidence using Microsoft Office (Excel, Outlook) and CRM/ERP platforms.  Self-motivated, adaptable, and solutions-oriented.
Preferred:
 Knowledge of building materials, window/door products, or construction terminology.
Job Type:
Full-time Pay:
$20.00•$24.00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance
Work Location:
In person