Office Assistant - CONSTRUCTION EXPERIENCE PREFERRED

Office Assistant - CONSTRUCTION

EXPERIENCE PREFERRED

Sharp Construction, LLC - 4.3 Tacoma, WA Job Details Full-time $25 - $28 an hour 3 hours ago Benefits Mileage reimbursement Cell phone reimbursement Qualifications Computer operation Microsoft Excel Microsoft Outlook Computer literacy Driver's License Organizational skills Microsoft Teams SharePoint Project management software Office experience Full Job Description About Sharp Construction LLC Sharp Construction LLC is a growing commercial construction and maintenance company serving restaurants, retail establishments, and commercial clients throughout the Pacific Northwest. We take pride in delivering exceptional service, maintaining strong client relationships, and completing projects efficiently, safely, and professionally. We are seeking a highly organized and detail-oriented Office Assistant to support both our office and field operations. Position Summary The Office Assistant plays a key support role within the company, helping reduce administrative workload for field personnel so they can remain focused on active job sites and project execution. This position works closely with both field and office teams to ensure project information is complete, organized, and accurate for timely and correct billing. A core responsibility of this role is gathering, organizing, and verifying project-related information required for invoicing completed work. This includes research, follow-ups, and communication with field staff, subcontractors, vendors, clients, and other stakeholders to ensure all necessary documentation is complete and nothing is missing. This role is essential in maintaining clear communication between field operations and the office, ensuring information flows efficiently and accurately across all active projects. The position is highly digital and requires strong comfort working within Microsoft 365 (Outlook, Teams, SharePoint, Planner) and ResQ. Responsibilities Field & Project Administrative Support Support field personnel with day-to-day administrative tasks. Gather, verify, and organize all project-related information required for billing. Follow up with field teams, subcontractors, vendors, and clients to obtain missing documentation or details. Track project activity and ensure all required records are complete and accurate. Maintain organized project documentation for billing, reporting, and closeout purposes. Project Billing Support Work closely with office staff to ensure all information required for invoicing is complete and accurate. Identify missing billing details and proactively resolve gaps through follow-up and research. Support accurate and timely project billing by maintaining organized job records. Assist with project closeout documentation and final job file completion. Office Administration Manage incoming calls, emails, and general office communications. Maintain organized digital filing systems and project folders. Order office supplies and assist with vendor coordination. Schedule meetings, site visits, inspections, and internal coordination activities. Support general administrative workflows as needed. Coordination & Logistics Support Assist in scheduling inspections and coordinating with field teams and inspectors. Track inspection requirements and follow up on results and next steps. Support material ordering and coordination as requested by field staff. Assist in coordinating subcontractor scheduling and site access requirements. Track receipts and job-related expenses submitted by field crews. Qualifications Construction industry experience preferred. Experience in administrative support, coordination, office administration, or similar roles. Strong organizational skills and attention to detail. Ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Strong follow-up skills and ability to obtain information from multiple sources. Valid driver's license and reliable transportation. Software & Technology Requirements Proficiency with Microsoft 365 (Outlook, Excel, Word, Teams, SharePoint, Planner). Comfortable working in digital file management systems. Experience with ResQ preferred. QuickBooks Online experience preferred; QuickBooks Desktop experience accepted. Experience with construction or service management software is a plus. Strong general computer literacy and ability to learn new systems quickly. What We're Looking For The ideal candidate is: Highly organized and detail-oriented. Proactive in following up and obtaining missing information. Comfortable supporting field operations and administrative workflows. Tech-savvy and confident working in digital systems. Reliable in tracking details across multiple active projects. Professional when communicating with field staff, vendors, clients, and subcontractors. Motivated by keeping projects organized and ensuring nothing is missed. This role is essential in ensuring that field operations run smoothly and that all completed work can be properly documented and billed without delay. Benefits Competitive hourly pay of $25.00-$28.00 per hour, depending on experience. One week of paid vacation after the first year of employment. Cell phone allowance. Mileage reimbursement for company-related travel. Flexible and supportive work environment. Growth opportunities within a growing company. Why This Role Matters This position is the operational link between the field and office. By ensuring information is complete, accurate, and properly organized, the Office Assistant directly supports faster billing, smoother project execution, and reduced administrative delays. If you enjoy organizing information, solving problems, and supporting fast-moving field operations, this role offers meaningful impact within a growing company.

Pay:

$25.00 - $28.00 per hour

Work Location:

In person