Landscape Commercial Project Coordinator

Position Summary Trees on the Move is a leading provider of high-quality commercial landscaping services, dedicated to transforming outdoor spaces into beautiful, functional environments that enhance the lives of our clients. We are seeking a highly organized and detail-oriented Landscape Commercial Project Coordinator to support our estimating, contracting, and project execution processes. This role is critical in ensuring projects run smoothly from pre-bid through closeout while supporting a team that values design, innovation, and sustainability in every project. Why Join Trees on the Move? At Trees on the Move, our team is passionate about creating impactful outdoor spaces through thoughtful design and innovative solutions. We take pride in delivering high-quality work while fostering a collaborative, supportive environment where employees can grow and succeed. Every project reflects our commitment to excellence, and every team member plays a key role in that success. Key Responsibilities Pre-Bidding Phase Manage and track bid invitations and opportunities Organize and maintain all bid-related files and documentation Review and compile plans, specifications, scopes, and bid forms Track and incorporate all addenda updates into bids Assemble complete and accurate bid packages Request bid bonds as required Submit bids on time and in compliance with requirements Complete contractor prequalification forms Contract Administration Prepare and issue quotes within internal systems Coordinate review and execution of contracts and change orders Ensure all contracts are fully executed and documented Request and track performance bonds to meet project requirements Pre-Construction Phase Print and organize project plans and job folders for field teams Post-Construction Phase Prepare warranty documentation Manage project closeout processes Compile and submit as-built documentation Coordinate maintenance materials and project handoff Qualifications Experience in construction administration, estimating, or project coordination preferred Strong organizational and document management skills Ability to manage multiple projects and deadlines simultaneously Excellent communication and coordination abilities Detail-oriented with a proactive approach to problem-solving Benefits 401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Referral program Retirement plan Vision insurance

Pay:

$55,000.00

• $65,000.

00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Referral program Vision insurance

Education:

High school or equivalent (Required)

Experience:

Project coordination: 2 years (Preferred)

License/Certification:

Drivers license (Preferred)

Work Location:

In person Landscape Commercial Project Coordinator 5611 South Calhoun Road, New Berlin, WI 53151 $55,000

• $65,000 a year
• Full-time $55,000
• $65,000 a year
• Full-time Position Summary Trees on the Move is a leading provider of high-quality commercial landscaping services, dedicated to transforming outdoor spaces into beautiful, functional environments that enhance the lives of our clients.

We are seeking a highly organized and detail-oriented Landscape Commercial Project Coordinator to support our estimating, contracting, and project execution processes. This role is critical in ensuring projects run smoothly from pre-bid through closeout while supporting a team that values design, innovation, and sustainability in every project. Why Join Trees on the Move? At Trees on the Move, our team is passionate about creating impactful outdoor spaces through thoughtful design and innovative solutions. We take pride in delivering high-quality work while fostering a collaborative, supportive environment where employees can grow and succeed. Every project reflects our commitment to excellence, and every team member plays a key role in that success. Key Responsibilities Pre-Bidding Phase Manage and track bid invitations and opportunities Organize and maintain all bid-related files and documentation Review and compile plans, specifications, scopes, and bid forms Track and incorporate all addenda updates into bids Assemble complete and accurate bid packages Request bid bonds as required Submit bids on time and in compliance with requirements Complete contractor prequalification forms Contract Administration Prepare and issue quotes within internal systems Coordinate review and execution of contracts and change orders Ensure all contracts are fully executed and documented Request and track performance bonds to meet project requirements Pre-Construction Phase Print and organize project plans and job folders for field teams Post-Construction Phase Prepare warranty documentation Manage project closeout processes Compile and submit as-built documentation Coordinate maintenance materials and project handoff Qualifications Experience in construction administration, estimating, or project coordination preferred Strong organizational and document management skills Ability to manage multiple projects and deadlines simultaneously Excellent communication and coordination abilities Detail-oriented with a proactive approach to problem-solving Benefits 401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Referral program Retirement plan Vision insurance

Pay:

$55,000.00

• $65,000.

00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Referral program Vision insurance

Education:

High school or equivalent (Required)

Experience:

Project coordination: 2 years (Preferred)

License/Certification:

Drivers license (Preferred)

Work Location:

In person