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Property Administrator
Job
Robert Half
Antioch, CA (In Person)
Full-Time
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Job Description
Description We are looking for a Contract Property Administrator to support the daily management of a residential community in Antioch, California. This role is responsible for maintaining smooth property operations, supporting residents and staff, and helping ensure the community is safe, compliant, and financially well managed. The ideal candidate brings strong administrative and supervisory abilities, sound judgment, and a customer-focused approach to property operations.
Property Administrator Responsibilities:
- Oversee daily property activities to keep the community operating efficiently, safely, and in alignment with established standards.
- Guide onsite staff through hiring support, training, work delegation, coaching, and performance follow-up to maintain a productive team environment.
- Build strong relationships with residents, leadership, vendors, and external partners to support responsive service and effective communication.
- Administer occupancy-related processes, including waitlist coordination, leasing support, resident file maintenance, and recertification records in accordance with applicable housing guidelines.
- Monitor maintenance coordination by assigning work, tracking completion of service requests, and supporting preventive upkeep schedules for the property.
- Assist with financial operations by supporting rent collection, deposit tracking, delinquency review, budget monitoring, and maintenance of organized property records.
- Prepare the site for audits and inspections by confirming required documentation is current, accessible, and compliant with regulatory expectations.
- Support unit marketing and occupancy efforts to help maintain strong leasing performance while following approved outreach plans and housing requirements. If you are interested in this Property Administrator position, please submit your resume today! Requirements
- High school diploma or equivalent required.
- At least 1 year of supervisory experience in a property, housing, or related administrative setting.
- Working knowledge of budgeting, accounts payable, accounts receivable, billing activity, and general financial recordkeeping.
- Familiarity with property management, CRM, or accounting platforms such as JD Edwards EnterpriseOne, ADP-related financial systems, or similar tools.
- Proficiency with Microsoft Office 365 and the ability to learn new business systems quickly.
- Understanding of affordable housing programs, Section 8, tax credit environments, or related compliance frameworks is preferred.
- Strong organizational skills with careful attention to detail and the ability to manage multiple priorities and deadlines effectively.