Property Administrator

We are looking for a proactive Assistant Property Manager to support residential property operations on-site in Cupertino, California. This contract opportunity is ideal for someone who enjoys balancing resident service, administrative coordination, and day-to-day property support in a fast-paced environment. The person in this role will help maintain a well-run community by partnering with tenants, vendors, and property leadership to keep operations organized, responsive, and thorough.

Responsibilities:

• Serve as a primary point of contact for residents by handling routine communications, sharing community updates, and responding to property-related questions in a timely manner.
• Assist with day-to-day property oversight by coordinating maintenance requests, scheduling repairs, and following up to confirm work is completed effectively.
• Perform regular site visits to review building conditions, common areas, and amenities, helping identify safety, cleanliness, or operational concerns.
• Support vendor and contractor coordination by arranging service visits, monitoring performance, and helping maintain productive external partnerships.
• Prepare and process leasing documentation, assist with renewals, and help move applications through required review steps, including background-related paperwork.
• Track rent activity, support collection efforts, and maintain accurate records related to resident payments and account status.
• Organize tenant files, operational reports, and property documents so that records remain complete, current, and easy to access.
• Help address resident concerns and urgent property issues by coordinating timely responses and escalating more serious matters to the Property Manager when appropriate.
• Contribute to a positive resident experience by supporting community engagement efforts and helping resolve disputes with care and fairness.

Assis