Property Administrator

We are looking for a Property Administrator to support daily administrative and bookkeeping operations for commercial and residential properties in Santa Barbara, California. This Long-term Contract position is ideal for someone who enjoys balancing tenant support, financial coordination, and office administration in a fast-paced property management environment. The role will partner closely with property supervisors to keep records organized, communications timely, and property-related processes running smoothly.

Responsibilities:

• Organize meetings for property leadership, prepare discussion materials in advance, and document key decisions and action items during each session.
• Provide day-to-day administrative support to property supervisors, including gathering information, completing research tasks, and assisting with special projects.
• Manage incoming calls for supervisors by identifying the nature of each request, addressing routine matters when appropriate, and forwarding complete messages for follow-up.
• Build positive working relationships with tenants, residents, vendors, and internal staff by delivering responsive and attentive customer service.
• Partner with property supervisors to address resident and tenant concerns, helping resolve complaints and disputes in a timely and effective manner.
• Process accounts payable transactions for commercial properties and help investigate payment issues, collections questions, and security deposit discrepancies.
• Monitor property safety program activity across assigned sites and help maintain accurate tracking and follow-up documentation.
• Compile, confirm, and distribute recurring reports, while also supporting tenant statement mailings, miscellaneous billing, lease documentation, and tenant account setup.
• Maintain organized property files, update commercial tenant database records, and assist with owner correspondence, operational reference materials, and internal meeting support activities.