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Property Management Administrator
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Adler Industrial, LLC
Boise, ID (In Person)
Full-Time
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Job Description
Property Management Administrator Adler Industrial, LLC Boise, ID Job Details Full-time 7 hours ago Benefits Health savings account Health insurance Paid time off 401(k) matching Qualifications Microsoft Excel Microsoft Outlook Administrative experience High school diploma or GED Driver's License Organizational skills Typing Clerical experience Data collection Full Job Description Overview We are seeking a dynamic and detail-oriented Property Management Administrator to join our team and support the seamless operation of our property portfolios. This role is vital in ensuring efficient property administration and exceptional tenant relations. The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational skills, and possess a passion for delivering outstanding customer service. As a key member of our property management team, you will play an integral role in maintaining property operations, managing leasing processes, and fostering positive relationships with tenants and vendors alike. Responsibilities Provides administrative support primarily to the Property Management department, and to several departments, to ensure efficient tenant and vendor-related operations. Assists property managers with tracking tasks, preparing documents, certificate of insurance updates, and vendor scheduling. Assists property managers with repair and maintenance work order tracking and preparation of reports on status of tenant work orders. Tracks and follows up to ensure the timely and successful completion of maintenance requests. Reviews, prepares and codes invoices for property manager's approval. Prepares tenant adjustment and update forms when needed. Operates regularly in Adobe Acrobat, Outlook, Word and Excel, Avid, and Yardi. Produce accurate documents, presentation materials, charts and graphics (type, proof, organize, design, create fonts, layout, etc.). Communicates and corresponds with tenants, vendors, and other parties as directed. Assists with investor reports, projects and presentations, organizing, researching, and gathering required data as necessary. Assists with data entry for new tenants and ongoing updates in Yardi, handles utility account set up & close out, tenant on-boarding including ACH set up & W9 requests. Takes on duties as assigned and adjusts workflow according to priority indicated. Occasionally fills in for Office Manager, - answers phone calls, greets visitors, filing, typing, copying, scanning, opening & distributing mail, preparing USPS & FedEx packages, etc. Skills Strong attention to detail Microsoft Office skills are essential - Outlook, Excel, Word Learning and following processes, helping to create new ones as needed Organizational expertise Professionalism Problem Solving Ability to adapt to frequent changes in priorities Written & verbal communication skills Basic data entry, analysis, and presentation skills in Excel Familiarity with Avid, Yardi, and Adobe Acrobat Education and Experience Requirements High school diploma or equivalent education is required A minimum of 3 years of administrative assistant experience Valid driver's license and current automobile insurance