Real Estate & Property Management Coordinator

Job Summary We are seeking a dynamic and detail-oriented Real Estate & Property Management Coordinator to join our team. In this vital role, you will oversee a broad range of property management activities, ensuring smooth operations across leasing, maintenance, compliance, and tenant relations. Your proactive approach and excellent organizational skills will help foster positive relationships with tenants, vendors, and internal teams while maintaining the highest standards of property administration. This position offers an exciting opportunity to contribute to a thriving real estate portfolio by managing administrative functions, supporting lease processes, and ensuring compliance with relevant regulations. Key Responsibilities Front Office & Client Experience Answer and direct incoming phone calls professionally Greet walk-in clients and visitors with a welcoming attitude Provide excellent customer service to clients, tenants, and vendors Maintain a clean, organized, and professional front office environment Property Management Support Receive, secure, and accurately record rent payments Monitor and respond to tenant repair and maintenance requests Coordinate and schedule repairs with vendors and tenants Assist with property management communications and follow-ups Maintain organized records of tenant and property files Leasing & Application Coordination Manage incoming rental applications Communicate with applicants and coordinate next steps Schedule rental tours with potential tenants and property manager Update and maintain appointments in calendar Administrative & Transaction Support File, scan, and maintain contracts and transaction documents Ensure accuracy and organization of all office records Assist with compliance and document tracking Take meeting minutes and prepare agendas for team meetings Marketing & Event Support Create flyers and marketing materials using Canva Assist with social media posts and basic marketing efforts Support planning and execution of company events and open houses Office Operations Order and manage office supplies Maintain organization of supply room Ensure office cleanliness and overall presentation Assist with general office coordination and daily operations Additional Responsibilities Support agents and leadership with various administrative tasks Take initiative on projects and process improvements Perform additional duties as needed to support the team Qualifications High School diploma Strong organizational and multitasking skills Excellent communication and customer service abilities High attention to detail and follow-through Ability to work independently and as part of a team Professional demeanor and positive attitude Preferred Experience & Skills Experience in real estate or property management (preferred) Familiarity with: DoorLoop (Property Management Software) BrokerMint (Transaction Management) Microsoft Office Suite (Word, Excel, Outlook) Canva (Marketing Design)

Pay:

$14.50 - $20.50 per hour

Benefits:

401(k) Employee discount Flexible schedule Paid time off Professional development assistance

Education:

Associate (Preferred) Ability to

Commute:

Radcliff, KY 40160 (Preferred)

Work Location:

In person