Poperty Administrator

Job Title:

Property AdministratorJob SummaryWe are seeking a detail-oriented Property Administrator to support the daily operations of residential, commercial, or mixed-use properties. This role is responsible for administrative coordination, tenant communication, lease and file management, vendor scheduling, and assisting with property-related financial and operational tasks. The ideal candidate is organized, customer-service focused, and able to manage multiple priorities in a fast-paced environment.

Key ResponsibilitiesProvide administrative support to the property management team.

Serve as a point of contact for tenants, responding to questions and service requests in a professional and timely manner.

Maintain tenant files, lease documentation, correspondence, and property records.

Assist with lease administration, renewals, move-ins, and move-outs.

Coordinate maintenance requests and follow up with vendors, contractors, and tenants.

Prepare reports, notices, and general property-related communications.

Support accounts receivable and payable processes, including rent tracking, invoice processing, and recordkeeping.

Monitor office supplies, maintain organized filing systems, and ensure accurate data entry in property management software.

Help ensure compliance with company policies, lease terms, and applicable regulations.

Assist with scheduling property inspections, meetings, and vendor appointments.

QualificationsPrevious administrative, property management, or real estate support experience preferred.

Strong written and verbal communication skills.

Excellent organizational and multitasking abilities.

Proficiency in Microsoft Office Suite and property management software is a plus.

Ability to handle sensitive information with professionalism and confidentiality.

Customer-service mindset and strong problem-solving skills.

High school diploma required; associate's or bachelor's degree preferred.