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Property Manager
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Rove Management
Billings, MT (In Person)
Full-Time
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Job Description
Rove Management
- Property Manager www.
About Rove:
Rove Management is the property management arm of Rove Partners- a full service real estate firm consisting of multiple business lines across the commercial real estate industry, including brokerage, management, valuations and appraisals. Rove Partners prides itself on being the premiere commercial real estate service provider in Billings and throughout Montana and the Mountain West
- our dynamic, collaborative team of experts serve as strategic partners for our clients throughout the full life cycle of commercial real estate.
General Position Summary:
The Property Manager will report to the Management Director. This position has primary responsibility for the day to day operation and management of a portfolio of properties, including tenant and vendor relations, preparing and managing the budgets, preparing monthly reporting, and supporting the overall financial objectives of the portfolio.Primary Responsibilities:
Tenant Relations/Leasing Responsible for timely completion of tenant move in/move out checklist items Coordination and support (in tandem with the Director and or Facilities Manager) of capital and tenant improvements. Work with tenants to ensure all tenant requests and concerns are addressed in a timely fashion. Build and maintain strong relationships with tenants to boost tenant retention. Administration of tenant leases, including tracking and follow through on critical dates. Assist with leasing and renewals as directed by Director and property listing team, drafting leasing documents under Director's supervision. Financial Management Assist with preparing and implementing the annual budget and operating plan (under direction from the Director and Accounting Manager). Review and oversee maintenance of the budget and approval/coding of regular expenses. Monthly tenant collections. Preparation of monthly reports as directed by Director and Accounting Manager. Preparation of annual CAM reconciliations as directed by Director and Accounting Manager.- Facilities Management Oversee general building operations, including regular coordination with vendors and maintenance team to maintain property equipment and appearance.
Secondary Responsibilities:
- General/administrative office support including filing, processing mail, document preparation, records maintenance (including tenant and vendor insurance).
- Assist with answering and routing incoming phone calls, including processing payments over the phone as needed.
- Tenant and vendor database maintenance as needed.
- Approval of invoices, assistance with coding and processing as needed.
- Other duties as assigned.
Skills:
- Proficient in Word, Excel, PowerPoint, and Outlook. Ability to learn new software systems including management specific accounting (Appfolio) and work order (MRI Angus) software.
- Excellent customer service and interpersonal skills, including the ability to deal effectively with a wide variety of people.
- Professional attitude and appearance.
- Strong written and verbal communication skills, including the ability to use tact and diplomacy.
- Expert organizational skills.
- Ability to set own priorities to manage time and meet deadlines. High level of responsiveness, and ability to work with limited direction as a self starter.
- Attention to detail and follow through.
- Excellent communication and problem solving skills.
Education & Experience:
- High school diploma or equivalent, four year degree preferred.
- Some real estate background strongly preferred.