Assistant Property Manager - JS

Summary This is a skilled administrative position for the management of residential real estate. Work involves assisting the Property Manager in managing the operations of the tax credit operations for an assigned community to ensure compliance with applicable HUD regulations. The Assistant Manager is responsible for assisting management to perform marketing, leasing, lease renewals, and lease compliance, prepare reports, input and analyze property data, and perform other related property management functions. This position receives administrative direction from the Property Manager. The team member in this position must be capable of acting on behalf of the Property Manager in their absence. Essential functions Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions. Perform supervisory, administrative, and management functions involved in property operations in the absence of the Property Manager. Assist, confer with, and advise new residents on lease requirements and responsibilities. Conduct applicant background checks and recommend acceptance or rejection of applicants. Interviews prospective residents, shows available apartment units to applicants, and explains the operation of the dwelling equipment. Leases vacant units to approved applicants. Conducts eligibility of the initial examination and the re-examination, recertification for the tenants' income and family composition as applicable. Manages and maintains a waiting list of prospective residents. Maintains and monitors lease and accounting records, accounts receivable/delinquency records and eviction notifications. Collects rents and other monies due from residents; posts collections to resident account cards, prepares and makes bank deposits, prepares financial reports, and reviews the same to assure accuracy and completeness prior to submission. Prepares and monitors daily, weekly, and monthly vacancies and delinquency reports. Coordinates follow-up and initiation of work orders and requests for maintenance work. Monitors contractors rendering services on the property. Inspects all apartments and grounds for maintenance and repair requirements to ensure that maintenance personnel and residents are maintaining units and grounds in a decent, safe, and sanitary manner, and directs the resident and maintenance supervisor in remedying any noted deficiencies. Responds to emergencies during working and non-working hours. Receives, prepares, reviews, prioritizes, and assigns maintenance and repair requests and work order schedules. Conducts periodic quality assurance inspections to ensure the satisfactory completion of work orders. Conducts and maintains perpetual and annual inventories of supplies and equipment and reviews requisitions for the purchase of supplies and equipment to ensure compliance with Beacon 360 Management purchasing policies and procedures. Prepares rent roll controls on all move-ins, move-outs, rent changes, etc. Counsels tenants delinquent in rent payments and takes appropriate action. Investigates written and/or verbal tenant complaints and resolves them when possible; refers others to the Property Manager. Assists the Property Manager in the preparation of monthly, quarterly, and annual PHA reports as applicable and assigned. Refers tenants having social problems to appropriate organizations. Establishes and maintains a good rapport with the public, fellow employees, residents, and other housing authorities, and promulgates and maintains Beacon 360 Management policies, rules, and applicable HUD regulations. Attends and participates in resident association meetings. Assists in the preparation of the annual budget for the property; prepares the daily journal; reviews and monitors all property reports for compliance with operating standards; assures accuracy and timeliness of all reports submitted to the Asset Manager. Approves petty cash expenditures and submits a report on the same. Submits recommendations to the Asset Manager on reasonable accommodation requests, evictions, and transfers of residents. Works with various governmental agencies, housing authorities, and the public as appropriate.

Competencies Problem Solving Expertise :

Identifying and defining problems/goals, including scope and sequence of priorities for attainment; selecting and implementing alternative solution strategies; and supervising resources, constraints, and contingencies.

Influencing Capabilities :

Actions designed to assure the achievement of identified objectives in the area of functional responsibilities; accurate analysis of situations with appropriate related follow-up and supervisory approach responses; effective management of interpersonal behavior and/or conflict; demonstrated high level of adaptability required to effectively manage diverse, changing, and even competing task expectations.

Positive Thinking & Attitude :

Maintains a positive work environment by creating job motivation, remaining enthusiastic about taking challenges, demonstrating an "I care" attitude, approaching others in a pleasant, happy, upbeat manner, and always finding the positive aspect of a negative situation; ability to resolve conflict in positive ways.

Communicates Effectively :

Presents ideas and influences through various means; identifies/shares important information in a timely manner; appears knowledgeable and confident in communicating information.

Work Ethic :

Dependable and meets commitments by exhibiting willingness to put in extra hours or extra effort to get the job done; available and presentable for work on a consistent and timely basis.

Organization :

Develops plans to achieve objectives by identifying resources needed, time allocations, and anticipated obstacles; utilizes planning tools and methods for prioritizing, organizing, and following through. Supervisory responsibilities N/A Work environment Office environment. Driving a vehicle to conduct work. Monday through Friday. Physical demands Ability to lift and carry up to 25lbs. Hearing and speaking to exchange information in person or on the telephone. Seeing to read a variety of materials. Dexterity of hands and fingers to operate a computer keyboard. Sitting for extended periods of time. Travel required Minimal travel outside of commuting to the assigned property is required. Required education and experience High School Diploma or equivalent. Bachelor's degree preferred. Two years of experience in real estate, property management, or management of facilities involving public contact desired. A valid driver's license and reliable transportation is required. Benefits that are not listed above Earn 96 hours of Vacation annually. Up to 80 hours carried over per year. Earn 96 hours of Sick annually. Up to 200 hours carried over per year. Earn 32 hours of Personal time. No annual carry over. 16 paid holidays per year, even during your 90-day probationary period.

PLEASE NOTE

Starting Salary posted here is non-negotiable.

Job Type:

Full-time Pay:

$45,000.00 per year

Benefits:

401(k) Dental insurance Employee assistance program Flexible schedule Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Tuition reimbursement Vision insurance

Work Location:

In person