Fiscal Services Manager I/II

JOB Are you a strategic financial leader who is passionate about public service and making a meaningful impact in your community? Calaveras County Behavioral Health Division is seeking an experienced and collaborative Fiscal Services Manager to oversee the financial operations of a dynamic and evolving behavioral health system serving individuals and families throughout our rural county. This key leadership position is responsible for budget development and management, fiscal forecasting, contract oversight, grant administration, Medi-Cal and state funding compliance, financial reporting, and strategic planning in support of critical mental health and substance use disorder services. The Fiscal Services Manager will play a pivotal role in guiding the County through the implementation of California's new Behavioral Health Services Act (BHSA), one of the most significant transformations to behavioral health funding and service delivery in decades. This includes overseeing the transition from the Mental Health Services Act (MHSA) to BHSA, supporting new funding requirements and expenditure categories, ensuring compliance with state regulations, and helping align fiscal operations with emerging priorities related to housing, full-service partnerships, workforce development, and integrated behavioral health services. The ideal candidate will possess strong analytical and leadership skills, a commitment to fiscal stewardship, and the ability to navigate complex and changing funding environments. Working closely with Behavioral Health leadership, County administration, state agencies, managed care partners, and community stakeholders, this individual will help ensure the responsible management of public resources while advancing innovative services that improve outcomes for Calaveras County residents. Under direction, assumes responsibility for fiscal operations within an assigned department or unit; prepares and monitors the department's or unit's annual budget; performs cost accounting and grant program administration; plans, organizes, directs, coordinates, supervises and evaluates the work of fiscal staff; performs a variety of difficult, complex, and specialized fiscal support, information gathering, information preparation; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS

Fiscal Services Manager I The Fiscal Services Manager I position provides direct supervision to employees within a fiscal support work unit and assumes substantive and significant responsibility for assigned departmental and/or multi-divisional administration to include fiscal and budgetary, personnel, recordkeeping, documentation, and management information systems activities. This classification serves as an advisor to the department head/management team on a variety of complex fiscal services and related functions. Fiscal Services Manager II This is a journey level position classification with responsibility for the following: departmental budget, fiscal, financial, statistical, and assigned administrative operations. Responsibilities include management functions of program compliance, supervision of staff, and procurement of goods and services for multiple programs. Incumbents are responsible for developing and maintaining systems and fiscal controls and ensuring that the Department is operating in a fiscally sound manner within established guidelines. This classification serves as an advisor to the department head/management team on a variety of complex fiscal services and related functions.

EXAMPLE OF DUTIES

Fiscal Services Manager I activities to ensure compliance with program fiscal and operational requirements. Reviews bills for payment; posts paid claims and reconciles with Auditor's budget reports; monitors and balances petty cash. Provides comprehensive information about policies, programs, functions, and procedures. Maintains and tracks a variety of fiscal and budget control journals, documents, and reports. Prepares and submits activity reports and reports required by other government agencies. Maintains and submits payroll documents and records. Establishes, and updates information retrieval systems. Fiscal Services Manager II (in addition to above) Develops, administers, and implements department financial policies and procedures. Directs the fiscal personnel activities of the department. Ensures program compliance with all applicable regulations and guidelines. Analyzes regulation changes, and proposed legislation to determine impact on department. Coordinates and serves as primary contact during audits. Directs preparation of the annual budget. Ensures accurate and timely claiming of agency expenditures for reimbursement. Performs extensive analysis of statistics and data and develops change strategies. Provides oversight of daily operations and management of grants and special-funding programs. Devises or recommends new or modified accounting systems to provide complete and accurate financial and statistical accounting of the department's transactions. Coordinates accounting practices with the county auditor in such items as reconciling records. Supervise, train and evaluate staff.