Sr. Administrative

Description Robert Half has an exciting opportunity with one of our government clients in San Carlos. We are looking for an experienced administrative specialist to support day-to-day office functionality. This contract opportunity is ideal for someone who can balance public interaction, detailed documentation, and financial coordination with professionalism and sound judgment. The role calls for a highly organized individual who communicates clearly, manages competing priorities effectively, and helps keep business processes running smoothly.

Responsibilities:

+ Liaise with internal departments to facilitate cross-functional communication and project coordination + Provide front-line administrative support for Building & Public Works operations, including answering phones, responding to emails, and assisting walk-in inquiries + Assist with the intake, processing, and tracking of permit applications, ensuring accuracy and completeness of documentation + Maintain and update records, databases, and filing systems in compliance with municipal regulations and retention policies + Prepare correspondence, reports, and public notices related to permits, projects, and public works activities + Support Public Works functions such as work order tracking, service requests, and project documentation + Process payments, fees, and invoices related to permits and municipal services + Assist with public information requests and ensure transparency and responsiveness to community needs + Ensure compliance with local ordinances, policies, and procedures Requirements + At least 3 years of administrative support experience, preferably in a government, municipal, or other public-facing environment. + Strong verbal and written communication skills, with the ability to interact effectively with staff, vendors, and the public. + Demonstrated ability to stay organized, manage multiple assignments, and maintain accuracy in a fast-paced setting. + Proficiency with Microsoft Office applications, including Word, Excel, and Outlook. + Experience handling invoices, purchase orders, accounts payable support, or related financial administrative tasks. + Customer service skills grounded in patience, professionalism, and practical problem-solving. + Familiarity with record retention, document control, and administrative support for meetings or compliance-related activities. + Exposure to financial systems or government-related programs, contracts, or compliance processes is preferred. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .