Executive Services Associate

Executive Services Associate Marin County Superior Court San Rafael, CA Job Details Full-time $72,176 - $91,416 a year 1 day ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Tuition reimbursement Paid time off Vision insurance Life insurance Qualifications Microsoft Word Report preparation Computer operation Correspondence management Confidential information handling Spreadsheets Writing skills Executive administrative support English Data management Clerical experience Physical document handling File organization Full Job Description Salary $72,176.00 - $91,416.00 Annually Location San Rafael, CA Job Type Full-Time Job Number 2026-0006 Department Administration Opening Date 06/10/2026 Closing Date 6/24/2026 4:00 PM Pacific

THE COURT DEFINITION

Under general supervision, provides varied, responsible and confidential clerical and administrative support to the Court Executive Officer and Court's Executive Team; performs other related work as required.

DISTINGUISHING CHARACTERISTICS

This confidential classification is distinguished by its responsibility for providing administrative support to the Court Executive Officer and for exercising a high degree of initiative and independent judgment in performing confidential and complex administrative support work related to the daily operations of the court. This position reports directly to the Court Executive Officer.

DUTIES TYPICAL TASKS

- Positions in this class may perform any or all of the below listed duties. These should be interpreted as examples of the work, and are not necessarily all-inclusive. 1. Serves as primary point of contact for all incoming calls, requests and communications to the Court Administration. Screens, prioritizes, and distributes incoming correspondence and refers those requiring special action to Court Executive Officer. In addition, prepares and transmits correspondences to the Judicial Council of California and other pertinent individuals. 2. Coordinates complex processes such as reviewing and revising the annual/bi-annual publications of the Court's Bail Schedule and Local Rules based on recommendations from justice partners, staff, Judicial Officers, and the general public. 3. Maintains Juvenile Justice and Delinquency Prevention Commission and multiple court-appointed panels which include guiding candidates through a complex application process, and ensuring that their Oaths of Office and training certifications remain current. 4. Provides direct backup clerical support to Family Court Services and Human Resources at the front counter window. In addition, serves as Court Administration representative at the front counter and explains procedures and provides information to inquiries received, as well as refers callers and walk-ins to appropriate resources. 5. Provides backup clerical support to other Clerk's Office Departments in the Civil and Criminal Departments as assigned. Also acts as point of contact for the Court Administration between other department managers and supervisors. 6. Supports the Jury Department by scanning completed juror questionnaires and posts them to a secure website for the Judicial Officer and attorneys to review. 7. Manages, prepares, and distributes documents for Court Executive Officer and/or Presiding Judge regarding complaints against Subordinate Judicial Officers and Pro Tem Judges. 8. Drafts, reviews, and maintains a variety of documents, manuals, spreadsheets, and statistical data using Microsoft Word and Excel. In addition, designs, maintains, orders, reproduces and distributes local court and Judicial Council forms. 9. Provides judicial support by sending daily news emails and distributing supervised Visitation Reports to Judicial Officers. 10. Arranges and prepares materials for various Clerk's Office committees and meetings. 11. Manages, organizes and maintains both the public and confidential files (hardcopy and electronic) for Court Administration. 12. Processes time-sensitive electronic recording requests by reviewing recordings of specific hearings and burning CDs. 13. Conducts research, manages projects and complete tasks as directed by the Court Executive Officer. 14. Drafts and posts revisions and announcements to the court's website. In addition, drafts and posts signage related to holidays, employee functions, security, directions, office hours, etc. 15. Performs other duties as assigned by other Executive Team Members.

DESIRABLE QUALIFICATIONS DESIRABLE QUALIFICATIONS

- Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be the equivalent of:

Education:

Possession of a high school diploma, or its equivalent,

Experience:

At least three years of increasingly responsible clerical and/or administrative support experience. Directly related college level course work may be substituted for required work experience on a year for year basis.

OTHER REQUIREMENTS

KNOWLEDGE, SKILLS and

ABILITIES

Knowledge of:

Standard office administrative practices and procedures including business letter writing, records management, report preparation and filing methods; correct English usage, including spelling, grammar, punctuation and vocabulary; court organization, policies and procedures.

Skilled in:

Operating personal computer and standard office equipment.

Ability to:

Provide varied and confidential clerical and office administrative assistance to Court Executive Officer; work independently; use initiative and sound judgment within established guidelines; prioritize work; perform multiple tasks concurrently with a high level of accuracy; meet deadlines; organize and maintain a variety of confidential files; research, compile and summarize informational materials; utilize computer software including word processing and spreadsheet applications; communicate effectively with employees and the public by maintaining professionalism, tact, and discretion; compose correspondence and complete projects from brief oral or written instructions; maintain detailed and accurate records; establish and maintain good working relationships with judicial officers, court personnel, county and government officials, and members of the public.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

May be required to work off-hours to meet deadlines and when assisting with special projects and/or functions. May need to sit for long periods of time in front of a computer screen; intermittently twist to reach equipment or supplies surrounding desk; perform simple grasping and fine manipulation; use telephone and computer keyboard on a daily basis; occasionally required to climb or balance, stoop, kneel, or crouch.

OTHER REQUIREMENTS

Must pass background investigation to access the Criminal Justice Systems. This is a full-time, non-exempt unrepresented position. The position also included a one-year probationary period. Equal Opportunity/ADA Employer

COUNTY OF MARIN

The County of Marin has a population of approximately 257,000 and covers 521 square miles. One of the nine Bay Area counties, Marin County is linked to San Francisco by the Golden Gate Bridge and to the East Bay by the Richmond-San Rafael Bridge. The county is recognized as one of the most enjoyable living areas in the country and has many state, county and city operated parks and recreational facilities, including China Camp State Park, Mt. Tamalpais State Park, Point Reyes National Seashore, and the Golden Gate National Recreation Area. The Court is housed in the historic Frank Lloyd Wright-designed Marin County Civic Center.

THE COURT AS EMPLOYER

The Court employs approximately 105 people in 30 job classifications, ranging from clerical support to professional level positions. Court employees support a total of 14 judicial officers. Court employment is governed by the Trial Court Employment Protection and Governance Act and is not covered by Civil Service Rules. The Court is an Equal Opportunity Employer and encourages applications from all persons regardless of their race, ethnic background, national origin, religion, gender, sexual orientation, marital status, age or disability.

EXAMINATION AND SELECTION

All completed application materials will be reviewed after the final filing date to determine if each applicant meets the stated desirable qualifications for the position. Applicants should take note that possession of the desirable qualifications is not necessarily a guarantee of further advancement in the employment process. Based upon the information provided in application materials, the most qualified applicants will be invited for further examination. Depending upon the number of applications received, the examination may consist of application screening, written test, performance or practical exam, oral interview, or any combination thereof. An eligibility list is then established by ranking candidates according to their overall score in the examination process. The eligibility list generally remains valid for up to six months and appointments are made from this list to fill all vacant positions in that classification.

EMPLOYEE BENEFITS

Health Benefits The Court offers medical, dental and vision insurance coverage to employees and their dependents. There are Kaiser and Blue Cross medical plans to choose from, a dental plan provided by Delta Dental, and a vision plan provided by Vision Services Plan. Full-time employees receive a generous contribution to health insurance benefits while regularly scheduled part-time employees receive a prorated amount of the benefit contribution. Life and Disability Insurance The Court provides a mandatory, basic term life insurance plan in the amount of $10,000, payable to a designated beneficiary. The Court also offers optional supplemental term life insurance, dependent life insurance and long-term disability insurance. For some employee groups, there is mandatory participation in the State Disability Insurance program. Holidays and Paid Time Off Full-time employees receive fourteen (14) paid holidays per year and, depending on the position, earn paid time off at a minimum rate of fourteen days per year for the first two years, with increases at designated intervals in subsequent years, based on employment longevity. Eligible employees are also entitled to two (2) Professional Development Days per year that may be prorated based on date of hire. Employees also receive one (1) Wellness Day annually. Sick Leave Full-time employees accrue twelve (12) days of sick leave per year, which may accumulate on an unlimited basis. Upon retirement, eligible employees may convert 75% of their unused, accrued sick leave balance to retirement service credit. Flexible Spending Plans All employees are eligible to participate in a voluntary flexible spending plan which reimburses up to $5,000 per year for qualifying dependent care expenses and $2,750 per year for qualifying medical expenses. Carpool/Biking Incentive Join a carpool to go further, or jump on a bike to boost your health and your wallet. You can receive a $240 taxable carpool/bike incentive once every 6 months for carpooling or biking to work at least 60 days within each 6-month reporting period. This incentive is paid out twice a year if you meet all the requirements. That's up to $480 a year! The 60 days can be achieved through a combination of biking and/or carpooling. Marin County Retirement Plan Court employees participate in the County of Marin's defined benefit retirement plan under the 1937 County Retirement Act. The specific plan depends on the employee's hire date and provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA). All full-time employees and part-time employees who work a minimum of three-fourths time are enrolled in the plan. Plan benefits are based on age at time of retirement, years of service and compensation. The county retirement plan has reciprocity with other 1937 Act Retirement System organizations and California Public Employee Retirement System (Cal PERS.) Neither the Court nor the employee contributes to the federal Social Security system, but employees are required to withhold Medicare contributions. Deferred Compensation Plan All court employees may participate in a voluntary Internal Revenue Code Section 457 deferred compensation plan paid 100% by the employee. Tuition Reimbursement Program The Court offers a Tuition Reimbursement Program to employees who enroll in approved training courses or classes that directly relate to their present positions with the Court, or which may make employees more upwardly mobile in the Court. The Court's reimbursement program pays up to 50% of registration fees and materials, provided employees are pre-approved for their educational expenses and there are sufficient funds available in the Court's budget. Employee Training and Development Program The Court is committed to a continuous learning environment where employees are encouraged to improve their knowledge and skills throughout their careers with the Court. Onsite programs are offered in such areas as Customer Service, Safety and Ergonomics in the Workplace and Using Microsoft Office Applications. The Court also is involved in regional and statewide training networks with other courts and professional organizations, making it possible for staff to participate in enriched training in particular functional areas of court processing. Social Security The Court does not contribute to Social Security except for a mandatory Medicare contribution of 1.45%. State Disability Insurance (SD) This program provides weekly benefits in the event of short-term disability. Premiums are automatically deducted from your pay. Worker's Compensation Court pays into the judicial branch administered insurance fund. Bilingual Pay Is available for selected positions. This Benefit Summary is informational only, and cannot modify or affect your benefits in any way, nor shall you accrue any rights because of a statement or omission from this Summary. Please contact a Human Resources representative for further details.