ASSISTANT MANAGER OF FISCAL SERVICES

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED PLEASE REVIEW JOB EXPERIENCE REQUIREMENTS BELOW BEFORE APPLYING

We have one opening for an 8-hour, 12-month Assistant Manager of Fiscal Services position in the Fiscal Department. The work hours are 8:00 a.m. - 4:30 p.m., Monday through Friday.

BASIC FUNCTION

Under general direction, analyzes accounting practices and past budgets; supervises the collection of materials and documents for use in District budgeting and accounting processes; reviews, monitors and supervises revenue and account audits and prepares fiscally related statistical and analytical reports; organizes and supervises the input, monitoring, and extraction of budgetary information; supervises and evaluates the performance of assigned personnel; and does other work as required.

ESSENTIAL JOB FUNCTIONS

• Analyzes and evaluates budgetary fund, account and allocation requests and supervises the development of comparative budgetary and account analyses
• Advises and assists site and work location personnel in the development of preliminary budget allocation requests and in the refinement of program and fund accounting procedures
• Supervises the performance of a variety of technical and analytical analyses to ensure that guidelines and operational procedures are adhered to in the accounting, budget maintenance and expenditure control processes
• Assists in the development of related accounting, budget and fiscal analytical records, reports, and summaries
• Assists in the design and development of preliminary budget planning documents and forms
• Assist in the audit and review of general fund and special project accounts, and calls attention to accounts and funds not adhering to expenditure control guidelines and procedures
• Recommends corrective action in solving accounting, budget and expenditure control problems, issues, and concerns
• Supervises and participates in the preparation of management informational reports pertaining to the status of the District's financial position
• Assists, counsels and provides direction to accounting clerical personnel and others in resolving unusual accounting, budget and expenditure control related problems, issues and concerns
• Reviews, monitors and evaluates the performance of assigned clerical personnel
• Participates in the preparation of accounting, budget and fiscally related reports required by County, State and Federal agencies
• Assists in the design, and development, and recommendation of improved accounting and budget control record management and reporting systems and procedures
• Supervises the functions and activities pertaining to the posting and inputting data into an automated record management, storage and retrieval system
• Requests output reports, and evaluates and verifies them for completeness and accuracy
• Performs a variety of technical and highly responsible accounting functions
• Responds to external auditors by providing requested accounting and budget data
• Performs informational and statistical research studies relative to revenue forecasting and fiscally related matters

JOB REQUIREMENTS - QUALIFICATIONS

Skills, Knowledge and/or

Abilities Required:

Skill to:

• Operate standard office equipment including computer applications
• Perform complex and technical accounting and budget control functions
• Prepare review and analyze accounting and budget control files, records, summaries and reports
• Perform double entry bookkeeping
• Apply state and federal regulations
• Establish and maintain a variety of complex and sensitive files and records
• Maintains a data management, storage and retrieval system
• Supervise accounting personnel

Knowledge of:

• Principles, practices and procedures of school district accounting and budget record management and reporting
• Legal mandates, policies, regulations and guidelines pertaining to budget planning and accounting record management and reporting processes
• Computer assisted accounting and budget control systems, programs and equipment
• Accounting and budget development theories and principles
• Organization and supervision methods, techniques and strategies Ability to:
• Perform responsible and technical budget analysis and planning, and account expenditure control functions
• Prepare fiscal, statistical and narrative reports in a clear and concise manner
• Effectively review, audit and verify accounts, budget control and related summaries and reports
• Serve as a resource to personnel pertaining to accounting and budget planning and control
• Motivate, supervise and provide direction to accounting and budget control clerical personnel
• Understand and carry out oral and written directions
• Establish and maintain cooperative working relationships
• Think logically with attention to detail
• Prepare clear and accurate reports
• Understand and carry out oral and written instruction
• Establish and maintain positive & effective working relationships
• Work courteously and tactfully with staff, students and parents to promote team building and a positive work environment
• Adapt easily to work assignments, additional priorities, and new procedures
• Receive constructive criticism and modify work appropriately
• Prioritize and identify needs and solve problems independently as appropriate
• Suggest procedural improvements to supervisor as appropriate
• Skillfully handle difficult situations using good judgment.

EXPERIENCE AND EDUCATION REQUIREMENT

Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the required knowledge and skills would be:

Experience :

Two years of analytical and technical accounting and budget control record management and reporting experience, including one year in a supervisory capacity preferably in an educational agency.

Education:

Equivalent to the completion of an Associates of Arts degree in a directly related field. supplemented by training and course work in accounting, budget analysis and control. A Bachelor of Arts degree is preferred.

LICENSES AND OTHER REQUIREMENTS

Possession of a valid California driver's license and evidence of insurability.

PHYSICAL DEMANDS

Indicated below are examples of the physical aspects this classification must perform in carrying out essential job functions.

• Persons performing service in this classification will exert up to 40 pounds of force frequently to lift, carry push, pull, or otherwise move objects.
• This type of work involves sitting most of the time, but may involve walking or standing for brief periods.

Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

APPLICATION AND SELECTION PROCESS

: An employment application and job description can be obtained either ONLINE at www.edjoin.org or at the District Office. If you need assistance, please call Daniel Palma, Human Resources Specialist at (909) 595-1261, ext. 31377. Permanent employees, who work in this classification and are interested in one of the current openings, may submit a Request to Transfer Form with the Division of Human Resources. Human Resources must receive the transfer request prior to the application deadline. When completing the work experience information on the application, please refer to the job requirements and qualifications, listed on the job description (a complete job description can be found on the website: www.edjoin.org or at the District Office). Describe in detail the job duties and responsibilities from

ALL RELEVANT WORK EXPERIENCE

which will QUALIFY you for this position. Qualified applicants, who meet the minimum qualifications, will participate in a written examination and technical oral interview, which will demonstrate the required knowledge and skill for this classification. The weight percentage of the examination and interview will be 50/50. Those applicants who receive a passing score on the written exam and oral interview will be placed on an Eligibility List. The top three ranks of candidates on the Eligibility List, who are ready, willing and able to accept the position, will be invited to the Final Selection Interview with the hiring authority. The eligibility list will be certified for a period of six months. It will be used to fill current, substitute, and future permanent openings. Current classified employees are eligible to hold an additional position based on the needs of the District and must be approved by the Human Resources Director.

REVIEW JOB DESCRIPTION

: It is the responsibility of the applicant to review this classification's job description, which is available online at www.edjoin.org or at the District Office. The job description explains in detail the physical demands, skills, knowledge and abilities required to perform the essential job functions for this position.

BENEFITS

: Permanent employees will receive paid holidays, sick leave, vacation and longevity benefits per contract or Commission Rules. The District offers a comprehensive package of insurance benefits. Employees working less than full-time, but a minimum of four hours will contribute an amount proportionate to the number of assigned work hours for major medical insurance benefits. The District does not offer a package of insurance benefits to employees working less than four hours per day. The District provides life insurance for employees who work a minimum of 3 hours. In addition, the District offers a retirement plan which uses joint employee and employer contributions.

ACCOMMODATIONS

: Individuals with legally defined disabilities may request reasonable accommodation in the examination process. To make this request; please contact the Division of Human Resources at the time the application is submitted. Candidates may be required to provide documentation supporting the need for the accommodation.

VETERAN PREFERENCE

(for entry-level positions only) : Veterans who have been honorably discharged after 30 days or more of service during time of war or national emergency will receive an additional 5 points which will be added to the passing score. Disabled veterans receive 10 points. Any applicant who claims veteran's credit must submit DD Form 214 at the time the employment application is submitted. Failure to submit DD Form 214 at the time of application shall result in no veteran's credits being considered or added to any passing score.

PRIOR TO EMPLOYMENT THE FOLLOWING MUST BE COMPLETED

Per Board Policy 4112.4/4212.4/4312.4, the cost of pre-employment examinations shall be paid by the applicant.

Fingerprinting:

Employees will be charged for processing their fingerprints at the time they are hired. The fingerprints are used to complete a confidential background investigation. All candidates with a record of convictions must indicate such on the confidential data form, which is attached to the job application. A record of conviction will not automatically disqualify an applicant from employment, but failure to list all convictions may result in disqualification or dismissal.

Physical Examination:

Newly hire d employees must pass a qualifying Medical examination given by a District-appointed physician, which includes testing for illegal controlled substances.

Tuberculosis Exam:

Newly hired employees must submit a Mantoux Skin screening and certificate of completion within the past 60 days that indicates freedom from active tuberculosis. Immigration Reform and Control Act Of 1986: An Eligibility Verification Form (I-9) will be required along with the supporting documents listed on the I-9 form. We are an equal opportunity and non-discriminatory employer as mandated by Section 504 of the Office of Civil Rights.