Executive Director, Fiscal Services

Posting Number

CM-POST-000003

Executive Director, Fiscal Services Executive Director, Fiscal Services Division Administrative Services Department Fiscal Services FTE 100 Term (month/year) 12 months/year Primary Work Schedule Monday-Friday 8 hours per day with additional hours as needed

Shift Differential:

Shift differential eligibility based on the current collective bargaining agreement.

Health & Welfare:

Mt. San Antonio College offers a competitive and excellent benefits package providing medical, dental, and vision benefits to eligible employees and their dependents. Lifetime supplemental medical benefits are also available for eligible retirees. The College contributes an annual premium up to the family coverage amount equivalent to Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans for eligible employees. The District participates in the Public Employees' Retirement System (PERS), State Teachers' Retirement System (STRS) retirement programs, and National Benefit Services.

• Note:

  The District does not cover Medicare expenses. Please visit the Mt. San Antonio College Benefits Website for further information. Salary and Health & Welfare Benefits are subject to change based on the Collective Bargaining Agreement or Meet-and-Confer agreements depending on job classification. Annual Salary Step Range $202,788.00
• $232,812.

00 Position Recruitment Details Open Date 04/15/2026 Initial Screening Date 05/13/2026 Open Until Filled Yes District Rights We reserve the right to re-open, re-advertise, delay, or cancel filling this position. This recruitment may be used to fill future vacancies.

Application Procedure Application Requirements First Review of Applications:

Complete application packets will be accepted until the position is filled; however, applications submitted by 11:59 p.m. (PT) on the above listed Initial Screening Date are assured consideration. Applicants must submit all of the following materials online, unless otherwise noted, at Mt. SAC Employment Website to be considered for this position: 1. A Mt. San Antonio College online application. 2. A cover letter describing how the applicant meets the required education and experience. 3. A detailed résumé that summarizes educational preparation and professional experience for the position. 4. If applicable, all candidates, including current or former employees of the college, are required to show evidence of the awarded/conferred degree from the issuing college/university, and this evidence must be submitted with the online application to demonstrate that the required educational qualifications are met. Unofficial transcripts or a copy of the diploma are acceptable at the time of application. Official transcripts will be requested if an offer of employment is made. 5. Optional

• Three letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation).

Confidential letters of recommendation are not allowed for this position. Special Note to Applicants To be guaranteed consideration, it is the applicant's responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College Property, will not be returned, and will not be copied. Please visit the Mt. SAC Employment Website to complete and submit your application for this position. A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources telephone #: (909)274-4225.

Human Resources e-mail:

employment@mtsac.edu. Do Not include photographs or personal information (e.g. DOB, place of birth, etc.) on your application or supporting documents. Long Distance Travel for

Interviews:

If you are selected to participate in an interview and attendance will require you to travel in excess of 150 miles from your residence, please contact the Human Resources Technician listed on the interview invitation to discuss accommodation and/or travel reimbursement.

Foreign Transcripts:

Foreign Transcripts:

Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Selection Procedure:

A committee will evaluate applications, considering the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview. Interviews may include a writing sample, committee presentation, and/or performance test. The start date will follow Board approval and live scan clearance receipt. Position Description Position Description Position Overview Definition Under general direction, plans, organizes, coordinates, and provides administrative direction and direct professional expertise for all functions and activities of Fiscal Services, including fiscal resources (budget development and Grants/Categorical Programs), Accounting, and financial reporting, payroll, accounts payable and accounts receivable, cashiering/student accounts, cash management and investments, internal controls, College-wide audits, and bond and other debt fiscal management. Coordinates assigned activities with other College divisions and departments, outside agencies, and the public; works closely with budget and compliance leadership to develop and implement fiscal policies, procedures, and internal controls; and provides highly responsible and complex professional assistance, guidance, and coaching in areas of expertise to ensure fiscal integrity, regulatory compliance, and operational effectiveness. Supervision Received and Exercised Receives general direction from the assigned managerial personnel. Exercises general direction and supervision over management, professional, technical, and administrative support staff through subordinate levels of management and supervision. Class Characteristics This position is within the classified administrator classification and is responsible for leading and actively directing the work of Fiscal Services. In addition to providing administrative leadership, the incumbent serves as the College's technical authority for governmental accounting, payroll, and tax compliance, audit readiness, cash management, and financial reporting; independently performs and reviews the most complex work; advises and coaches staff and administrators on accounting treatment, controls, and best practices; resolves issues that require advanced professional judgment. Acts as the College's Disbursing Officer pursuant to Education Code §85266. Successful performance requires broad knowledge of public-sector finance and College operations; the ability to develop, implement, and sustain effective fiscal controls and service standards; and the ability to manage complex, varied functions while supporting College-wide planning, shared governance, and customer service expectations. Examples of Essential Functions(Illustrative Only) Assumes management responsibility for all Fiscal Services Department operations, including budgeting and grants/categorical fiscal support; accounting; payroll; accounts payable; accounts receivable; cashiering/student accounts; cash management; audits; and bond and debt accounting and reporting; and Auxiliary Services enterprise, as assigned. Provides day-to-day operational technical leadership for governmental and fund accounting, ensuring accurate accounting treatment for complex transactions, reconciliations, accruals, reserves, and year-end close activities; supports the College in all annual audit procedures; reviews and approves financial entries, schedules, and reports prepared by staff; and mentors staff to build technical capacity and consistency. Develops, directs, and coordinates the implementation of departmental goals, objectives, policies, procedures, work standards, and internal controls; establishes, within College policy, appropriate budget, service, and staffing levels; and continuously evaluates service delivery to identify improvements, mitigate risk, and strengthen accountability. Coordinates the development, preparation, review, monitoring, analysis, and administration of the College's annual budgets, department budgets, and related grants; evaluates and projects revenues, including the Student-Centered Funding Formula (SCFF), and expenditures to determine budget requirements, capital spending, contracts, and other expenditures; forecasts funds needed for staffing, equipment, and supplies; monitors and approves expenditures to ensure compliance with established budgetary limitations; and implements adjustments as necessary to support fiscal sustainability and strategic priorities. Leads the preparation of cash flow projections and analyses for multiple funds; monitors liquidity; oversees banking relationships, accounts, transfers, and reconciliations; and recommends financing strategies as needed. Develops and prepares financial statements and fiscal reports required by local, state, and federal agencies; ensures timely submission of mandated reports; prepares or reviews Board agenda items, fiscal analyses, projections, and decision-support materials for executive leadership and the Governing Board. Coordinates and manages the College's financial operations, including authorization of financial transactions, and compliance with regulations and College policies. Provides fiscal planning and revenue/expenditure forecasting while maintaining strong accounting controls to safeguard assets and support executive decision-making. Follows fiscal independence standards; determines the availability of funds to cover expenses and ensures adequate documentation exists to substantiate appropriateness and authenticity of financial transactions; oversees and directs the audit function for accounts payable, accounts receivable, and payroll. Oversees student financial transactions and cash controls, including cashiering operations, third-party billing, refunds, and reconciliations; ensures proper training on cash handling and change funds; and collaborates with Financial Aid and other departments on disbursement and reconciliation processes to maintain compliance. Coordinates all financial aspects of the Bond Issuances and Capital Outlay Programs; works with underwriters to prepare preliminary Official Statements and presentations to rating agencies; and supports compliance oversight for construction programs funded by voter-approved and other bonds to ensure adherence to bond parameters and generally accepted accounting principles (GAAP). Maintains proper accounting controls over revenues and expenditures; reviews and authorizes transactions within delegated authority; ensures appropriate documentation and audit trail; and strengthens fraud prevention and detection through segregation of duties, system controls, monitoring, and staff training. Directs the preparation, analysis, and submission of the College's Quarterly and Annual Financial Status Reports (CCFS-311) to the California Community Colleges Chancellor's Office; ensures all fiscal activities strictly adhere to the California Community Colleges Budget and Accounting Manual (BAM) and the 50 Percent Law (Education Code Section 84362) to maintain the College's fiscal standing and regulatory compliance. Provides collaborative leadership for fiscal technology and ERP initiatives; partners with Information Technology and stakeholders to improve and modernize financial systems, reporting tools, workflow automation, and data quality; develops procedures, documentation, and training to ensure effective adoption. Maintains, updates, and recommends changes to Board Policies and Administrative Procedures related to areas of responsibility and facilitates their approval at all stages of the process, including Board approval; monitors changes in laws, regulations, and technology, and implements policy and procedural changes as required. Establishes, implements, and fosters an environment of belonging as it relates to diversity, equity, inclusion, social justice, anti-racism, and accessibility (DEISAA). Selects, trains, motivates, and directs the assigned department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline procedures; responds to staff questions and concerns. Oversees, leads, and provides quality customer service when interacting with the public, vendors, students, and College staff, including individuals from minoritized groups. Utilizes critical thinking, sound decision-making, and problem-solving skills with tact, confidence, and diplomacy. Implements, enforces, supports, and abides by federal, state, local policies, and Board Policies and Administrative Procedures. Participates in and supports employee participation on committees, task forces, and special assignments, including, but not limited to, Screening and Selection Committees mandated trainings, and DEISAA related trainings as required. Prepares and delivers DEISAA-minded presentations related to assigned areas as required. Performs other related duties as assigned consistent with the scope of the position. Qualifications Qualifications Knowledge of Principles and practices of supporting a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment. Principles and practices of employee supervision, including work planning, assignment, review, and evaluation, and the training of staff in work procedures. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. California Community Colleges' finance, apportionment, and Student-Centered Funding Formula (SCFF) structure. Principles and practices of governmental and fund accounting, public finance administration and budgeting, auditing, and reconciliation in a community college or comparable public-sector environment. GAAP and Governmental Accounting Standards Board (GASB) requirements and their application to financial reporting, year-end close, and complex transactions, including debt and capital projects. Internal control frameworks, risk management concepts, fraud prevention methods, and audit readiness practices. Cash management, banking, investments, cash flow forecasting, and revenue/expenditure controls across multiple fund types. Enterprise resource planning (ERP) systems, financial applications, reporting tools, and best practices for technology-enabled process improvement. Los Angeles County Office of Education and California Community Colleges Chancellor's Office requirements, regulations, and procedures. Business correspondence, presentation methods, contract and vendor management concepts, and research and reporting techniques. Modern office practices, methods, and computer equipment and applications related to the scope of responsibility. Techniques for effectively representing the College in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Techniques for providing a high level of customer service by effectively interacting with the public, vendors, students, and College staff, including individuals of various ages, disabilities, socio-economic levels and ethnic groups. Skills and Abilities Implement, advocate for, and communicate the College's vision and commitment to creating a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment. Oversee and address gaps in diversityn, equity, inclusion, social justice, anti-racism, and accessibility in recruitment and retention of faculty, management, and staff. Develop, implement, and sustain goals, objectives, policies, procedures, internal controls, and work standards that improve accuracy, compliance, timeliness, and service quality. Analyze accounting and financial systems and practices; identify issues and root causes; design practical solutions; and lead implementation and change adoption. Exercise critical thinking and sound decision-making through observing, analyzing, inferring, communicating, and problem-solving in challenging situations with ethics, tact, confidence, and diplomacy. Develop and implement resources and strategies towards the goal of being diverse, equitable, inclusive, socially just, anti-racist, and accessible in academic and work environments. Establish and maintain a variety of filing, record-keeping, and tracking systems. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations. Communicate effectively through various modalities. Learn and apply emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures; understand scope of authority in making independent decisions. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience Equivalent to a bachelor's degree from a regionally or nationally accredited college or university with major coursework in accounting, finance, business administration, or a related field; and Three (3) full-time equivalent years of progressively responsible management and operational experience in accounting or finance within a public-sector environment (such as higher education, government, or nonprofit), including applied oversight of accounting, auditing, budgeting, payroll, and/or related fiscal services operations. Pay Grade Eligibility N/A Desirable Qualifications Master's degree in accounting, finance, business administration, or related field. Certified Public Accountant (CPA), Certified Management Accountant (CMA), or comparable professional certification. Demonstrated experience with community college finance, including multi-fund accounting, budget development and monitoring, student financial services/ cashiering, payroll compliance, grant compliance, and bond/debt accounting and reporting. Proven track record of implementing or overseeing programs or policies relating to diversity, equity, inclusion, anti-racism, and accessibility, preferably in institutions serving minoritized populations such as Hispanic Serving Institutions (HSI) and Asian American and Native American Pacific Islander-Serving Institutions (AANAPISI); OR Proven track record of participating in programs relating to diversity, equity, inclusion, anti-racism, and accessibility, preferably in institutions serving minoritized populations such as Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Islander-Serving Institutions (AANAPISI). Licenses and Certificates None. Equivalencies Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications is listed in the Minimum Qualifications section. Working Environment Working Conditions Environmental Elements Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents may interact with staff, students, and/or the public in interpreting and enforcing departmental policies and procedures. Physical Demands Must be able to work in a standard office setting and use standard office equipment, including technological devices; to communicate with individuals at various College and meeting sites; the ability to understand and comprehend written and electronic materials; and the ability to receive, review, and respond to communications in person, before groups, and over and through various media. This is primarily a sedentary office classification although movement between work areas may be required. Positions in this classification occasionally may need to physically reach, push, and pull drawers open and closed to retrieve and file information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20 pounds. Mt. SAC Employment Information Mt. SAC Employment Information Conditions of Employment The person holding this position is required to be present on Mt. San Antonio College's campus to perform all essential duties and responsibilities. Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees:

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment. As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: Mt. SAC Annual Security Report. The person holding this position is considered a 'Responsible Employee' under Title IX of the Educational Amendments Act of 1972 and is required to report to the College's Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Mission, Vision, and Equity Statement Our Mission:

The mission of Mt. San Antonio College is to support all students in achieving their educational goals in an environment of academic excellence. Specifically, the College is committed to providing quality education, services, and workforce training so that students become productive members of a diverse, sustainable, global society. The College pledges to prepare students for lifelong learning through the mastery of basic skills, the achievement of associate degrees and certificates, and the completion of career and transfer pathways. The College will carry out this commitment by providing an engaging and supportive teaching and learning environment for students of diverse origins, experiences, needs, abilities, and goals. The College is dedicated to serving our community through improving economic achievement, advancing civic engagement, enhancing personal well-being, promoting critical thinking, and enriching aesthetic and cultural experiences.

Our Vision:

Mt. San Antonio College strives to be regarded as one of the premier community colleges in the nation. We will be viewed as a leader in community college teaching, programs, and services. As a premier community college, we will provide access to quality educational programs and services, focusing on student success within a climate of integrity and respect. We will earn this reputation by consistently exceeding the expectations of our students, our staff, and our community. Mt. San Antonio College Mission and Goals Equal Employment Opportunity Policy The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics. Demographics We recruit and retain quality employees who are reflective of our students and the community we serve, in addition to providing all personnel with equity and diversity training. The District is a proud Chicanx/Latinx, and Hispanic-Serving Institution, Asian American and Native American Pacific Islander-Serving Institution, and Minority Serving Institution, serving over 74,655 students based on the 2023-2024 academic year. The student population is as follows: by Ethnicity

• 58.53% Latinx, 9.30% White, 20.85% Asian, 2.83% Filipino, 0.23% Pacific Islander, 3.64% Black/African American, 0.27% American Indian, 2.30% two or more races and 2.05% unknown; by Gender
• 54.96% Female, 43.11% Male, 0.66% Non-Binary, 1.27% unspecified; and by Age
• 47.71% ages 19 or younger, 19.37% ages 20-24, 8.53% ages 25-29, 5.51% ages 30-34, 3.90% ages 35-39, 5.16% ages 40-49, 9.79% ages 50 and older. The current employee population is as follows: by Ethnicity
• 38% Latinx, 19% White, 15% Asian, 4% Black/African American, 2% Native Hawaiian or Other Pacific Islander, 1% Two or More Races, 19% unknown; by Gender
• 54.59% Female, 43.64% Male, 1.77% unspecified; and by Age
• 3.

57% under 20 years, 27.38% ages 20-29, 21.81% ages 30-39, 20.87% ages 40-49, 26.35% ages 50 and older. Conflict of Interest Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College's Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes). Inquiries/Contact Human Resources 1100 N. Grand Avenue, Walnut, CA 91789-1399

Phone:

(909) 274-4225

E-mail:

employment@mtsac.edu