Job Description
Job Posting:
Notice of Vacancy It is the intention of the LaSalle County Judiciary Department to fill one or more vacancies in the following job classification. Job Classification:
Assistant Court Administrator Location:
LaSalle County Department:
Chief Judge's Office 119 W. Madison Street Ottawa, IL 61350 Regular Work Week:
Monday through Friday Hours of Operation:
8:00 am to 4:30pm Wage:
$21.63 per hour/$45,000 annually - $27.88 per hour/$58,000 annually based on experience and qualifications Position is: Non-Union See Job Description for Duties, Minimum Qualifications and Physical Demands Interested persons should apply by completing the County application and returning it to: Chief Judge's Office Attn:
Lori Wakeman 119 W. Madison Street Room 202 Ottawa, IL 61350 Application deadline: June 12, 2026 Job Descriptions/Job Posting Asst Court Administrator LaSalle County Job Description Job title: Assistant Court Administrator Work Location:
LaSalle County Courthouse, 119 West Madison Street, Ottawa, IL 61350 Division/Department:
Chief Judge's Office/Judiciary Reports to: Court Administrator, Chief Judge Employment Classifications:
Salary Grade:
____ X Full-time X Nonexempt Current Employee holding position is: X Hourly __________ ____________ Essential Duties and Responsibilities:
Under the supervision of the Chief Judge and Court Administrator, the Assistant Court Administrator assists with ensuring efficient court operations and court management issues in accordance with Supreme Court Rules and Statutes on a Circuit-wide basis. The Thirteenth Judicial Circuit is comprised of LaSalle, Bureau and Grundy Counties. Under the overall supervision of the Trial Court Administrator, the Assistant Court Administrator has the responsibility of supervision of the Bailiffs in LaSalle County, including but not limited to: recruiting, hiring, training, scheduling, tracking leave balances and all other personnel related issues. Reports any issues with employee performance to the Trial Court Administrator. Prepares and submits vouchers for payment to Auditor. Maintains information on seminars and training programs, provide information to Judges, complete necessary correspondence to the Administrative Office. Schedules interpreters as needed for court dates. Receives and processes all information regarding mediation orders and reports, and prepares Quarterly reports for the Administrative Office. Schedules and processes all weddings for Judges in LaSalle County. Orders supplies and robes for court personnel. Maintains records for absences and overtime of court personnel. Assists patrons as needed in the LaSalle County Self-Help Center. Schedules and provides for tours of court facilities. Provides information to the media as directed by the Chief Judge. Performs other duties as assigned or directed. Maintains compliance with all company policies and procedures. Assists, and in the absence of the Trial Court Administrator, performs the following duties: Oversees management of the Jury Commission. Budget preparation and administration, payroll, purchasing and audit functions. Prepares and analyzes pending caseloads statistics to improve case processing efficiency. Collects and prepares data as requested by the Administrative Office of the Illinois Courts, including statistical reports, quarterly reports and requests for reimbursement. Provides support to judges and other court staff in the daily operations of the court system. Represents the court through effective communication and serves as a liaison between the Chief Judge, Administrative Office of the Illinois Courts, Court Reporting Services, local governmental units and community service organizations, the public and the media. Develops, implements and ensures compliance with court system policies and procedures, long range equipment and facility plans, maintains property control records, conducts physical inventories and ensures the Court's equipment is properly maintained. Date Created:
____________ Date Revised:
____________ Approvals:
____________________________ Education and/or Work Experience Requirements:
High School Diploma required. Associate's degree or higher level college attainment preferred; equivalent work experience will be considered. Must be able to operate office equipment and have experience with Microsoft office programs. Excellent verbal and written communication skills to effectively interact with the general public, attorneys, judges, co-workers and supervisors. Ability to follow direction and work independently with minimal supervision. Team player with willingness to support departmental success PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires sitting (5-8 hrs), standing/walking (4-6hrs). This position experiences occasional bending, twisting, squatting, climbing and reaching movements. Defined Sedentary Work - May require lifting up to 20 pounds and carrying objects weighing up to 10 pounds. WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Most activities are performed indoors in an office setting. While performing the duties of this position, the employee is subject to normal consistent temperatures. The noise level in the work environment is moderate. This job description is intended to describe the general nature and level of the work being performed by the person in this position. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and "other" duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job. This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties or tasks as requested by management. All requirements are subject to possible modification in order to reasonably accommodate individuals with disabilities LaSalle County reserves the right to modify, interpret, or apply this job description in any way the County desires. This job description is not intended nor should be construed to be an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions, or similar behaviors, attributes or requirements associated with this position. The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with a disability. This job description is not an employment contract, implied or otherwise. Except as otherwise provided by a collective bargaining agreement or applicable law, all employees are at-will. This job description is not intended to void, replace, or conflict with negotiated union contracts. To the extent a collective bargaining agreement conflicts with this job description, the collective bargaining agreement shall supersede and/or modify this job description. I have read, reviewed and agree that this job description accurately reflects the position. ACKNOWLEDGEMENT I
have read or had explained the essential duties, responsibilities and minimum qualifications of this position for which I am expected to perform. I have reviewed the essential functions and work environment characteristics and I understand them completely. Date Created:
____________ Date Revised:
____________ Approvals:
____________________________ Print Employee Name:
Employee signature : Date:
Supervisor signature: Date:
Date Created:
____________ Date Revised:
____________ Approvals:
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