EXECUTIVE STAFF OFFICER

EXECUTIVE STAFF OFFICER

CS-Division of Administrative Law Baton Rouge, LA Job Details $3,831 - $7,518 a month 4 hours ago Benefits Paid holidays Parental leave Qualifications Employee onboarding Budget management Fiscal management Law Operations management Leave management Executive administrative support Collaborating with government agencies Compliance management implementation Personnel records management Doctor of Law (JD) Bachelor's degree Budgeting 1 year Senior level Onboarding process management Travel scheduling Paralegal Certificate Procurement management Payroll processing Full Job Description Salary $3,831.00 - $7,518.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number

DAL-EXSTOFF-050826

Department CS-Division of Administrative Law Opening Date 05/08/2026 Closing Date 5/18/2026 11:59 PM Central About this Job The Division of Administrative Law is Louisiana's centralized administrative hearings panel. When disputes arise between certain state agencies and the people and entities they regulate, administrative law judges at DAL provide fair, prompt, and orderly adjudication. The Executive Staff Officer position is located within the Director's Office of the Division of Administrative Law (DAL) and serves as the confidential assistant to the Director. The Executive Staff Officer is responsible for coordinating a wide range of administrative, operational, payroll, fiscal, personnel, and executive support functions for the agency. The incumbent exercises a high degree of independent judgment and initiative in managing daily operations, handling sensitive and confidential matters, coordinating special projects, supporting strategic planning and reporting efforts, and ensuring compliance with state and agency policies and procedures. This position requires extensive knowledge of agency operations and the ability to independently manage multiple priorities in a fast-paced environment. Minimum Qualifications Six years of experience in administrative services; OR Six years of full-time experience in any field plus three years of experience in administrative services; OR A bachelor's degree plus three years of experience in administrative services; OR An advanced degree, or a Juris Doctorate, plus two years of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information Job Duties :

Provides confidential executive-level administrative and operational support to the Director and agency leadership. Relieves agency leadership and division heads of a variety of administrative, operational, payroll, personnel, and fiscal matters. Composes and transmits directives, assignments, correspondence, and other communications on behalf of agency leadership. Coordinates payroll administration, timekeeping audits, adjustments, leave tracking, and related reporting functions. Assists with budgeting, purchasing, procurement, reimbursements, travel coordination, and other fiscal activities. Coordinates employee onboarding activities, personnel records, background screenings, and other human resources-related functions. Assists with strategic planning initiatives, operational reporting, performance indicator tracking, and special projects. Maintains agency records, schedules, surveys, contact lists, and agency-wide communications. Serves as liaison with external agencies, vendors, building management, and state offices regarding administrative and operational matters. Maintains confidentiality while handling sensitive personnel, budgetary, and organizational information. Assists with agency compliance, reporting requirements, and implementation of administrative procedures and policies.

Position-Specific Details:

Appointment Type:

This posting may be filled by probational appointment, probation in lieu of promotion, detail to special duty, or promotion.

Preferred Qualifications:

Experience working for a judicial or executive branch judge, a court's chief judicial administrator, an administrative assistant to an agency head, or as a legal secretary to managing partner. A paralegal certificate or law school attendance is preferred. How to

Apply:

No Civil Service test score is required in order to be considered for this vacancy. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. •Information to support your eligibility for this job must be included in the application (i.e., relevant, detailed experience/education). Resumes

WILL NOT

be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. • Louisiana is a State as Model Employer (SAME) for individuals with disabilities. For further information about this vacancy contact: Ms. Izzy Piland Human Resources P.O. Box 94111 Baton Rouge, LA 70804 Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave - Up to six weeks paid parental leave More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave - State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. •Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (www.lasersonline.org ). LASERS has provided this video to give you more detailed information about their system Teacher's Retirement System of Louisiana (www.trsl.org), Louisiana School Employees Retirement System (www.lsers.net), among others