Program Manager, APT

Department:

85014 Wake Forest University Health Sciences -

Academic Faculty Affairs Status:

Full time

Benefits Eligible:

Yes Hours Per Week:

40

Schedule Details/Additional Information:

Use the attached job description Pay Range $28.55 - $42.85

EDUCATION/EXPERIENCE:

Bachelor's degree with two years of relevant experience required. Master's degree in Health Administration, Business Administration or related field preferred. Two years' experience in project management, program management development, administration or supervisory experience required. This position requires a professional who thrives in a close‑knit team environment, contributes collaboratively, and is willing to assist with work at all levels as needed to support Faculty Affairs APT operations. This role requires the ability to manage multiple priorities, adhere to strict and often time‑sensitive timelines, and demonstrate a strong commitment to completing work accurately, thoroughly, and on schedule. Essential Functions Program Manager I- Office of Faculty Affairs (Appointments, Promotions, and Tenure) Coordinates and manages the full lifecycle of faculty appointments, reappointments, promotions, tenure actions, and related academic activities in collaboration with the Office of Faculty Affairs (OFA), academic departments, and institutional partners. Plans, implements, and oversees Faculty Affairs workflows, timelines, and deliverables to ensure accurate, timely, and consistent execution of faculty actions across departments. Supports operational policies, procedures, and process documentation related to faculty appointments, promotions, ranks, and tenure, ensuring compliance with institutional, accreditation, and governance requirements. Maintains and monitors faculty data, tracking tools, and systems to ensure accurate documentation, milestone tracking, reporting, and audit readiness for faculty lifecycle activities. Prepares analyses, summaries, and reports reflecting progress, trends, and workload related to faculty appointment, promotion, and tenure processes; identifies risks or process gaps and recommends operational improvements. Serves as a primary liaison and point of contact between the Office of Faculty Affairs, academic departments, business administrators/directors, faculty, and leadership regarding Faculty Affairs policies, procedures, and timelines. Provides guidance and consultation to faculty and departmental partners on appointment, promotion, and tenure requirements, including responding to complex or time‑sensitive inquiries and resolving process-related issues. Coordinates and supports administrative and operational activities related to faculty onboarding, reappointments, promotions, tenure actions, separations, and retirements, as applicable. Oversees and maintains Office of Faculty Affairs SharePoint sites and related content, ensuring documentation, forms, guidance materials, and resources are current, accurate, accessible, and aligned with Faculty Affairs processes. Designs and develops tools and resources, including templates, forms, job aids, instructional materials, and web content, to support consistent and effective Faculty Affairs operations. Facilitates and participates in meetings, trainings, and working sessions related to faculty appointments, promotions, and tenure; prepares agendas, materials, and follow‑up communications as needed. Supports quality assurance and continuous improvement initiatives within the Office of Faculty Affairs by monitoring processes, evaluating outcomes, and implementing operational enhancements. Our Commitment to

You:

Advocate Health offers a comprehensive suite of

Total Rewards:

benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including: Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs

Educational Assistance Program Note:

Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview. About Advocate Health Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits. This is Transformation One shared purpose brought us together. Now, as one of the 10 largest not-for-profit, integrated health systems in the United States, our combined strength and stability drives us forward. Starting with You Caring for nearly 3 million people has inspired a transformation. One in which the patient's experience guides our vision and empowers us to offer new possibilities in our communities. Reshaping Access What is access? It's offering more sites of care than any other health system in the Midwest. But there's a new frontier. Access is exploring the latest technologies to deliver care to patients exactly where they are and exactly when they need it Inspiring Professionals With our dynamically inclusive workforce and strong connections to the places where we live and work, we'll touch more lives and contribute to stronger and more vibrant communities. Transforming Care We're redefining the standard for care with world-class doctors and caregivers, innovative solutions, outstanding outcomes, and leading-edge research and clinical trials. Combined, Advocate and Aurora are recognized for clinical excellence in: Cardiovascular Care Neurosciences Gynecology Oncology Pediatrics Primary Care Neurology Geriatrics Trauma Care