Fiscal Specialist

Please visit the Court's website at https://domestic.cuyahogacounty.gov for the full posting and required Employment Application.

SUMMARY:

This is an unclassified position that serves at the pleasure of the Court. Under the direction of Court Administration, the Fiscal Specialist is responsible for a variety of fiscal duties including but not limited to payroll, accounts payable and receivable, monthly account reconciliation, contract administration, and ensuring spending aligns with the appropriated budget. Some examples of the general nature and level of work being performed by this individual are listed below; however, this is not an exhaustive list of all duties to be performed. Other duties may be assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Responsible for all accounts payable/receivable functions including utilizing Infor Lawson system to enter vendors, requisitions/purchase orders, process invoices for payment, resolve payment processing issues, monitor charge backs, prepare, process and track pay-ins, assist with budget line-item transfers, new activities, budget adjustments, and monitor account balances ensuring availability of funds.

• Prepare and process travel and employee reimbursements in accordance with Court policy.
• Maintain and update training and travel reimbursement forms, policies, and procedures.
• Facilitate the procurement of supplies (non-supply room purchases), new equipment and furniture; recommend replacements, obtain quotes and coordinate orders and installations of approved Court equipment needs with the Office of Procurement and Diversity to comply with purchasing policies and procedures.
• Reconcile all accounts on a monthly basis.
• Forecast and project fiscal performance on a quarterly and as needed basis.
• Oversee fiscal reporting activities, including revenue/expense, balance sheet reports for the Court, and reports to funding agencies.
• Assist in preparing contracts and agreements for procuring services such as Information Technology, Virtual Help Center maintenance, ADAMHS Board, Title IV-D Contracts, processes Board of Control requests and represents the Court at all Board of Control and County Council meetings.
• Manage end-of-year processes, including the closing of the current year and opening of new fiscal year.
• Create and maintain financial files in accordance with the Court's retention schedule.
• Responsible for all payroll-related functions, including adjustments, running payroll reports, and tracking leave balances.
• Prepare annual staff reporting requirements.
• Maintain a computerized employee roster for projecting costs, calculating raises, and payroll adjustments; support special projects as needed.
• Evaluate, recommend, and implement fiscal policies and procedures.
• Train staff on all fiscal forms, processes, and procedures.
• Respond to financial related inquiries made by staff.
• Assist Court Administration in preparing the annual budget, including payroll requirements, contract appropriations, and department budget requests.
• Prepare reports and participate in all audits of the Court's accounting records.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong organizational and analytical skills with knowledge of specific government accounting procedures.
• Effective oral and written communication skills with diverse audiences, including Judges, staff, elected officials, and external agencies.
• Must demonstrate a high level of proficiency in computer applications, including Microsoft Office programs and court-specific software.
• Ability to prepare detailed and summary financial reports, address inquires and work independently under tight deadlines.
• Ability to investigate and answer an array of internal and external inquiries.
• Ability to work effectively and in a professional manner.
• Effective time management, dependability, reliability and punctuality.
• Ability to maintain sensitive and confidential information and the highest ethical standards.
• Ability to maintain professional appearance and demeanor at all times.
• Must be responsible, reliable, and trustworthy, with demonstrated willingness to take independent positions.
• Ability to prepare accurate and concise financial reports, create an environment of integrity, trust, and confidentiality as it relates to both financial and personnel matters.
• Must possess analytical and problem-solving capabilities.

EDUCATION

Bachelor's Degree from an accredited institution preferably in Accounting, Finance, Business Administration, Public Administration, or a related field, or at least five years of relevant experience in accounting, finance, or budget oversight in the public or private sector.

EXPERIENCE

Five years of relevant experience or any combination of training and work experience which indicates possession of required skills, knowledge and abilities.

APPLICATION REQUIREMENTS

The Cuyahoga County Domestic Relations Court requires submission to a background check and proof of education, if applicable. Submit application, letter of interest and resume via email or ordinary mail to:

Email:

DR_Recruiting@cuyahogacounty.gov Cuyahoga County Domestic Relations Court 1 West Lakeside Avenue. Room 149 Cleveland, Ohio 44113

Job Type:

Full-time Pay:

$62,000.00 - $72,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person