Ag Admv Asst 2

The Arizona Attorney General's Office Civil Litigation Division/Division of Civil Rights Section is seeking an Administrative Assistant 2. Under the guidance and direction of the Compliance Manager, the Administrative Assistant II will: Provide administrative/clerical support for the Compliance Manger and staff of the Compliance Section. Assist the Compliance Manager and staff with administrative tasks, including handling correspondence and telephone calls from the public, opening and closing cases, and preparing documents. Compile, organize, input, and generate data for the preparation of reports and memoranda for the Compliance Manager and staff. Provide administrative/clerical support to the Compliance Manager and staff including the provision of technical support and guidance. Provide administrative and clerical support to the Compliance Manager and staff with regard to staff meetings and case reviews. Provide file maintenance and administrative support to the Compliance Manager and staff with regard to the reviewing, responding to, and cataloging of reports, memos, publications, correspondence and other Section-generated materials. Monitor and evaluate the administrative and clerical processes implemented by the Division and make recommendations for improvement This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements). OR This position may be available for remote work within Arizona (# days per week in the office/hoteling). OR This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance. The Attorney General's Office offers a comprehensive benefits package to include: Sick leave Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program) Vacation with 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion. Learn more about the Paid Parental Leave program here . For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
• Knowledge of Office and Division goals and objectives and administrative management practices,
• Knowledge of state and federal policies and procedures related to public fund accountability and processes and Department of Administration purchasing, travel and personnel rules and policies.
• General knowledge of civil rights law
• Knowledge of the Division's contracts with federal agencies
• Knowledge of Division policies and procedures for mediating, conciliating, investigating and finalizing civil rights complaints.
• Substantial knowledge of computers and Microsoft and other software, with the ability to generate spreadsheets, forms and word processing documents/reports for case management purposes.
• Written communication skill necessary to draft correspondence, memoranda and reports, including drafting annual and special reports.
• Listening and oral communication skill to communicate clearly with the public and parties who contact the Division. Foreign language skill, especially Spanish, preferred in order to serve the large number of monolingual Spanish speakers that seek services from the Division.
• Skill in planning, organizing and controlling multiple activities and projects and collecting, organizing, and presenting data and detailed reports as required.
• Skill in gathering multi-source data, forecasting needs, identifying expectations and reacting decisively and promptly to unforeseen circumstances are needed on an everyday basis by the administrative assistant, who must be able to provide follow up and monitoring assistance to the Compliance Manager on program plans and activities.
• Ability to plan, direct, organize, analyze and implement a wide variety of administrative and program activities while establishing appropriate priorities.

Selective Preference(s) (See Position Description)