Purchasing Admin

We are seeking a highly organized and detail-oriented Purchasing Administrative Assistant to support purchasing, order tracking, vendor coordination, and administrative operations for a fast-paced, growing company. This role is ideal for someone who thrives in a multi-tasking environment, can manage competing priorities, and enjoys creating efficient systems and processes that improve workflow. The ideal candidate is proactive, self-motivated, and capable of managing purchasing support tasks, vendor communications, order reconciliation, and customer service responsibilities while maintaining accuracy and professionalism. Key Responsibilities Develop and maintain organized systems, checklists, and tracking processes to support purchasing and administrative functions Maintain accurate client account records, vendor contacts, and purchasing documentation Track purchase orders, monitor order status, and ensure timely receipt of goods Enter and update order information into accounting and tracking systems Reconcile purchase orders, packing slips, invoices, and vendor documentation for accuracy Verify vendor pricing against approved purchase orders Receive shipments, sign packing slips, and scan documentation into internal systems Communicate shipping updates, order status, and delivery details to managers and customers Support direct-ship customer communication and follow-up Build and maintain strong vendor relationships while assisting with pricing and service negotiations Track purchase orders and provide ongoing administrative support to the Purchasing Manager Assist with small project coordination and process improvements to enhance efficiency and scalability Qualifications 3-5 years of administrative experience required

MUST HAVE SAP OR ORACLE

Previous purchasing, procurement, order processing, or customer service experience strongly preferred High school diploma or equivalent required Associate's degree in Business, Technology, or related field preferred (Bachelor's degree a plus) Strong Microsoft Excel and Word skills required Exceptional organizational and time-management skills Ability to manage multiple tasks simultaneously in a deadline-driven environment Strong attention to detail with excellent problem-solving skills Excellent verbal and written communication skills Ability to work independently with minimal supervision Professionalism in handling confidential information Strong work ethic and adaptability in a fast-paced business environment Preferred Skills Experience with accounting or order tracking software Vendor management and invoice reconciliation experience Process improvement mindset with ability to streamline administrative systems Strong follow-up and customer service skills Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

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//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.