Purchasing Expediter

Purchasing Expediter Conejo Valley Unified School District - 4.0 Newbury Park, CA Job Details Full-time $4,578.30 - $5,528.88 a month 2 days ago Benefits Paid holidays Dental insurance Vision insurance Life insurance Prescription drug insurance Qualifications Microsoft Word Record keeping Computer operation Microsoft Excel Phone communication Basic math Filing Purchase order management Mid-level Administrative experience High school diploma or GED Non-CDL Class C Financial record maintenance Receiving shipments Accounting Accounting and finance experience Warehouse experience Typing Clerical experience 1 year Phone call management Procurement management Full Job Description

RECRUITMENT DETAILS APPLICATION PROCESS

Complete the on-line application Do not abbreviate job titles for yourself or employers. Prior to submitting your application, verify it reflects all relevant experience and education.

EXAMINATION PROCESS 1.

Training and Experience Evaluation - Pass/Fail Applications will be screened for best qualified applicants to compete in the competitive examination process. For those passing the Training and Experience Evaluation (notified after the recruitment closing date) : 2. Performance Examination - TBD The Performance Examination will consist of document creation/revision utilizing Microsoft Office Word and Excel 2016, as well as an on-line multiple choice examination assessing fundamental knowledge for the position. For those passing the General Fitness /

Performance Examination:

3. Structured Oral Interview - Date TBD The Structured Oral Interview will be before a panel and contain written exercises and questions that assess technical knowledge, experience, and one's general fitness for successful performance in the position.

PLACEMENT ON THE ELIGIBILITY LIST

Applicants must receive a passing score on the oral examination to be placed on the 6 month long eligibility list. The top 3 ranks (scores) on the eligibility list are eligible for the hiring interview for each vacancy in this classification within the life of the list.

ESSENTIAL DUTIES/RESPONSIBILITIES

Receives and dates incoming purchase orders; Handles follow-ups and expediting of purchase orders; Contacts vendors for firm delivery information; Investigates supply, goods, and equipment complaints and contacts the vendors to secure any adjustments and returns; Handles phone calls and visits from vendors regarding clarification of orders, shipments, or changes in orders; Secures price quotations; Notifies requestor of any changes in the purchase order; Processes receiving information on supplies and equipment purchased for the district, and checks for accuracy in quantities and description; Finalizes purchase order transactions and approves them for payment; Initiates correspondence pertaining to inquiries on purchase orders; Works closely with personnel regarding equipment inventory tagging; Follows up on delivery and payment authorization; Maintains files of firms and commodities handled and of catalogs and pamphlets on supplies and equipment; May be involved with some items requiring routine bidding procedures; Inputs purchase requisitions and places orders for routine purchases; Assists in gathering original signature receipt/verification of deliveries to sites.

MINIMUM ENTRANCE QUALIFICATIONS

Education/Experience High School diploma or equivalent; AND two (2) years of increasingly responsible clerical, accounting and/or recordkeeping experience, including one year in school business purchasing or warehousing activities is desirable. Alternate variations of education/experience may be considered by Personnel Commission staff as acceptable to qualify for participation in the examination process resulting in an eligibility list. Licenses/Certifications/Special Requirements Valid California Class C Driver's License

JOB COMPETENCIES

Knowledge, Skills, and Abilities Knowledge of:

Purchasing policies and procedures; Types of supplies, materials and equipment commonly used; Filing systems and general office practices. Keyboard skills and computer software.

Ability to:

Make mathematical calculations with speed and accuracy; Understand and apply Education Code laws regarding purchasing; Prepare and maintain accurate and complete records of reports; Maintain complex financial records; Operate office equipment including a computer and related software; Establish and maintain effective working relationships with those contacted during the course of work. Nondiscrimination in Employment The CVUSD Governing Board is committed to providing equal opportunity for all individuals in district programs and activities. District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity gender expression, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. (BP 0410). Any applicant who attempts to directly contact individual Board Members with the intent of influencing the deciaion of the Board will be considered disqualified from candidacy for this position.

BENEFITS MEDICAL/PRESCRIPTION INSURANCE

: Employees holding regular/permanent positions at 27.5 or more hours per week shall be eligible to participate in a variety of District plans. Employee contribution amount towards a premium varies based on medical plan. Family coverage is also available with an additional employee monthly paid premium.

NOTE:

Employees with assignments fewer than 27.5 hours per week are eligible to participate / buy-in into medical plans at full cost.

DENTAL INSURANCE

: Employees holding regular/permanent positions at 30.0 or more hours per week shall be eligible to participate in the District-paid coverage for family dental insurance.

VISION CARE INSURANCE

: Employees holding regular/permanent positions at 30.0 or more hours per week shall be eligible to participate in the District-paid coverage for family vision insurance.

HOLIDAYS

: Up to fourteen paid holidays per year.

LIFE INSURANCE

: Employees holding regular/permanent positions at 30.0 or more hours per week shall be eligible to participate in the District-paid coverage for family life insurance.

VACATION

: Employees with one to three years of service earn 12 vacation days per year (employees working less than 12 months shall earn vacation on a pro rata basis). The number of vacation days earned increases with longevity up to 20 days per year after 15 years of service.

SICK LEAVE

: One day per month, cumulative from year to year (employees working less than 12 months shall earn sick leave on a pro rata basis).

RETIREMENT

: Employees holding regular/permanent positions at 4 or more hours daily AND at least 20 hours weekly are covered by Public Employees Retirement System (PERS) and Social Security. Contributions are made by both the employee and employer.