Print and Product Quotation Specialist

Job Overview We are seeking a detail-oriented and knowledgeable Quotation Specialist to join our printing and marketing promotional products team. In this role, you will be the bridge between our sales team, production departments, and external vendors. You will analyze custom project requests—ranging from branded apparel and promotional giveaways to complex point-of-sale displays and commercial print collateral. The ideal candidate possesses a strong understanding of commercial print production, finishing techniques, and paper substrates to ensure our quotes are both highly competitive and operationally feasible.

Key Responsibilities Estimate Custom Projects:

Analyze Request for Quotes (RFQs) for promotional products, apparel, large-format signage, and Point of Sale (POS) materials.

Evaluate Print Specifications:

Review complex print requests, identifying optimal production methods based on quantity, ink configurations, and finishing requirements.

Select Paper & Substrates:

Recommend and source appropriate paper weights, types (e.g., text, cover, coated, uncoated), and specialty substrates for custom print jobs.

Manage Vendor Relations:

Source pricing and negotiate production costs, decoration fees, and freight terms with third-party promotional product suppliers and trade printers.

Perform Cost Analysis:

Calculate comprehensive job costs—including raw materials, labor, setup fees, shipping, and fulfillment—to protect corporate profit margins. Collaborate with

Sales:

Partner closely with Sales Representatives to clarify ambiguous client specifications and provide alternative, cost-saving production options.

Maintain ERP Systems:

Input and track all quoting data, vendor matrices, and historical pricing accurately within the company's print management or ERP software.

Qualifications Industry Experience:

Minimum of 2-4 years of estimating or quoting experience within the promotional products, commercial printing, or marketing fulfillment industries.

Print Production Knowledge:

Strong foundational understanding of offset, digital, flexographic, and wide-format printing processes.

Material Expertise:

Deep knowledge of paper stocks, weights (points vs. pounds), coatings (UV, aqueous, lamination), and structural materials used for POS displays.

Promotional Product Fluency:

Familiarity with industry supplier networks and standard decoration methods like screen printing, embroidery, pad printing, and laser engraving.

Mathematical Proficiency:

Advanced algebra skills to accurately calculate margins, markups, yields, price breaks, and complex freight matrices.

Technical Skills:

Experience utilizing Project Management Software (we use Asana) Physical & Work Environment Standard office or hybrid environment with extended periods of computer and telephone use. Must be capable of managing tight, client-driven deadlines and frequent changes in project scope.

Pay:

$25.00 - $28.00 per hour

Benefits:

401(k) matching Paid time off

Work Location:

In person