Purchasing Clerk

Description We are looking for a detail-oriented Purchasing Clerk to support interior design projects by managing purchasing activity, vendor coordination, and order tracking in Naples, Florida. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing administrative accuracy with cross-functional collaboration to help keep project timelines on track. The person in this role will work closely with design, warehouse, and vendor partners to ensure materials and furnishings are ordered, documented, and delivered efficiently.

Responsibilities:

• Manage the procurement of approved furnishings, lighting, wall treatments, and related décor items for multiple design projects while accurately entering orders into the purchasing system.
• Partner with the interior design team to confirm product selections align with project expectations for quality, specifications, and delivery timing.
• Communicate with vendors, manufacturer representatives, and subcontractors to coordinate quotes, order details, storage arrangements, and shipment schedules tied to installation deadlines.
• Create and maintain purchase orders, monitor incoming merchandise, and update tracking logs and spreadsheets to reflect current order activity.
• Work closely with warehouse personnel to review shipment status, delivery timing, and installation readiness from initial purchase through final project completion.
• Record accounts payable activity, vendor invoices, and project-related credit card transactions in QuickBooks with a high level of accuracy.
• Maintain organized vendor and client records, including account setup documentation, credit applications, resale certificates, W-9 collection, and subcontractor insurance follow-up. Requirements
• At least 1 year of experience in purchasing, procurement support, or a related administrative role.
• Working knowledge of accounts payable processes, invoice entry, and purchase order documentation.
• Experience using QuickBooks for financial tracking, invoice processing, or payment entry.
• Ability to manage multiple orders and deadlines while maintaining strong attention to detail.
• Strong written and verbal communication skills for coordinating with internal teams and external suppliers.
• Proficiency with spreadsheets and order tracking tools used to monitor purchasing activity.
• Comfortable handling vendor paperwork, credit card purchase records, and administrative follow-up tasks.

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