Purchasing and Operations Assistant

Purchasing and Operations Assistant 4.1 4.1 out of 5 stars Lexington, MA 02421 $22.50 - $25.95 an hour - Full-time CBSET, Inc. 7 reviews $22.50 - $25.95 an hour -

Full-time Description:

CBSET, Inc. is a recognized leader in preclinical biomedical research. We make it our mission to help our sponsors accelerate the development of novel and innovative pharmaceuticals, biotechnologies, and medical devices. CBSET offers extensive regulatory and scientific expertise to the Medtech and biopharma industry around the globe in order to rapidly transform early-stage concepts into novel therapies. We at CBSET are committed to providing exceptional animal care and this can only be achieved through hiring exceptional technical talent. By working as a Technical Operations Assistant, you will be part of a collaborative effort with our clients to advance biomedical research through innovative, high-quality services. In addition, CBSET is proud to offer a generous benefits package, which includes health, dental and vision plans, life insurance, short-term and long-term disability, and an opportunity to participate in a 401(k) plan.

BASIC SUMMARY

The Purchasing and Operations Assistant will primarily provide administrative support to the Veterinary Services and Technical Operations Department, but may assist other departments as well. In this role, the candidate will work directly with Technicians, Supervisors, Managers, Study Directors and Finance department to complete the day-to-day office activities within the department, including but not limited to: surgical/veterinary medical supply inventory, order creation and supply and equipment receipt, reconciliation of purchase order and packing list documents, scheduling of equipment maintenance and associated administrative duties. The ideal candidate will have strong organizational skills and attention to detail, learn quickly, and be able to work under moderate supervision to complete assigned tasks in a fast-paced environment with tight deadlines. Experience in a biomedical research, veterinary or hospital setting is strongly preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintains inventory for multiple operating rooms and facilities housing animals.

Duties include, but are not limited to: daily inventory of facilities to identify purchasing needs, generation of purchase orders for veterinary, medical, surgical and administrative supplies, tracking and receipt of ordered materials and restocking supplies.

• Liaise with finance team to ensure accuracy of invoicing for goods received and inventory used in studies.
• Receipt of study-specific equipment and supplies, and completion of associated chain of custody, inventory and usage paperwork.
• Preparing and shipping departmental materials/documents.
• Assists departmental management with scheduling equipment and facilitymaintenance and completion of associated paperwork, as well as escorting equipment service technical personnel throughout the buildings during on-site visits.
• Performs quality control (QC) of departmental data, prepares data binders for submission to other departments or archive, assists with gathering documents for auditors, and responds to quality assurance audits.
• Creating employee training binders and assisting with scheduling of training for new personnel.
• Collaborates with other departments as needed.
• Familiarity with biomedical research, veterinary medicine, surgery, Good Laboratory Practice (GLP) regulations and basic accounting procedures.
• Assist with other special projects as assigned.

QUALIFICATIONS

Education:

Minimum high school diploma or equivalent; Associates degree in life sciences preferred.

Experience:

0-1 years related experience; this is an entry-level position. A combination of professional experience or education in a related field may suffice; exposure to a research, veterinary or surgical field is preferred. Basic understanding of accounting practices is helpful.

Certification/Licensure:

Valid drivers license and reliable transportation is required.

• Excellent communication skills both verbally and in writing with superiors, staff, and individuals inside and outside of the company.

Other:

Proficient with computers and standard application software (e.g., Microsoft Office and other company-specific software applications)

PHYSICAL DEMANDS

• Must be able to perform efficiently in a bustling biomedical research organization, which requires talking, hearing, standing or sitting for long periods of time, entering data into a computer, reaching with hands and arms, working in narrow spaces, and wearing safety equipment (Personal Protective Equipment) according to OSHA regulations and company standards.
• Ability to lift and move at least 50 pounds.
• Must be present on site in Lexington ~9am-5pm Monday through Friday.

WORK ENVIRONMENT

• Animal facility and laboratories with moderate noise possible.
• Exposure to potential zoonotic agents, hazardous/noxious devices (e.g., needles, scalpel blades, etc.), chemicals (e.g., anesthetic gases, formalin, alcohols, xylenes, etc.) and/or radiation.
• Busy office working environment with quiet noise conditions.

COMMENTS

This position is based in Lexington, MA and is an in-person (not hybrid) role. Occasional travel to Grafton, MA is expected.

Job Type:

Full-time Pay:

$22.50 - $25.95 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Tuition reimbursement Vision insurance

Work Location:

In person