PURCHASING AND ACCOUNTING ASSISTANT

GRADE 14\r\n

LOCATION OF POSITION

Public Service Commission\r\n6 Saint Paul Street�\r\nBaltimore, MD 21202\r\n

POSITION DUTIES

Procurement/Purchasing\r\n\r\nAssist Fiscal Department with the procurement of services, supplies, equipment and consulting contractual services on behalf of the Commission ensuring that all staff has the necessary resources available to accomplish their assigned tasks by adhering to the Commission's and the Code of Maryland Regulations\r\n(COMAR) Title 21, guidelines, policies, and procedures by use of the State's Advanced Purchasing and Inventory Control System (ADPICS) and the State's Relational Standard Accounting and\r\nReporting System (R•STARS) in the State's Financial\r\nManagement Information System (FMIS).�\r\n\r\n\r\nThe following specific duties are performed with regards to the above duty:\r\na)\tSupports Procurement Officer with procurement operations and functions.\r\nb)\tSupports Procurement Officer with requisitions, RFPs, IFBs, purchase orders and contracts for all supplies, materials, equipment, service contracts, and consulting.\r\nc)\tSupport the Procurement Officer with conducting pre-bid and pre-proposal conferences.\r\nd)\tPrepare minutes of pre-bid and pre-proposal conferences, addenda to RFP and IFB and answers written questions from potential bidders and offerors.\r\ne)\tAssist with bid openings for competitive procurement to\r\ndetermine whether offerors are reasonably qualified to be selected for award and may recommend proposals for awards.\r\nf)\tAssist with or conduct debriefings.\r\ng)\tConfers with the Procurement Officer and General Counsel regarding contract disputes, protest or appeals and Public Information Act requests.\r\nh)\tUses ADPICS and R•STARS in FMIS to facilitate the procurement process.\r\ni)\tPerforms other procurement related duties as needed.\r\n\r\n\r\nSupports the Commission's Minority Business Enterprise\r\n(MBE), Veteran-owned Small Business Enterprise (VSBE), Small Business Reserve (SBR), and Green Purchasing Programs, including assisting the Procurement Officer with preparation/filing of quarterly and annual reports, as required; and attending State\r\nMBE, VSBE, SBR, and Green Purchasing Committee meetings.�\r\n\r\n\r\nSupply, Storeroom, and Inventory Management�\r\n\r\n\r\nManages storeroom and equipment inventory operations to ensure Commission property is maintained and supplies are readily available by complying with Department of General\r\nServices' (DGS) rules, regulations, and guidelines as defined in its Inventory Standards and Support Services Division's inventory control manual, the Commission's internal policies and procedures manual, and applicable Federal law and regulations.

This includes:

(a) establishment and implementation of appropriate internal guidelines and reconciliation of inventory reports; and (b) the administration of an approved inventory control system.�\r\n\r\n\r\nPurchasing supplies with corporate credit card.\r\nAccounting/Fiscal Support\r\nAssist the Budget and Fiscal Director with projects related to accounts receivable, the administration of the Fiscal Division, prepare monthly credit card log/reconciliation and other special projects as needed.\r\nBackup Fleet/Telecommunications/Building Program Manager Assist in the administration of the Commission's fleet management program, telecommunications program and building coordination activity by performing back-up functions in\r\n\r\n\r\n

MINIMUM QUALIFICATIONS

Education:

���Graduation from an accredited high school or possession of a high school equivalency certificate. \r\n

Experience:

Two years of administrative staff or professional work. \r\n

Notes:

\r\n1. Candidates may substitute 30�credit hours from an accredited college or university for�one�year of the required experience.\r\n2. Candidates may substitute the possession of a Bachelor's degree�from a college or university for the required experience.\r\n3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included�regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required�experience. \r\n

DESIRED OR PREFERRED QUALIFICATIONS

One year of experience in the preparation of purchasing/procurement-related documents.\r\n\r\n\r\nExperience supporting a Purchasing Supervisor/Procurement Officer with operations and functions.�\r\n\r\n\r\nExperience conducting pre-bid and pre-proposal conferences.�\r\n\r\n\r\nExperience reviewing vendor invoices and related purchasing documents.�\r\n\r\n\r\nExperience managing and tracking inventory.�\r\n\r\n\r\nExperience using ADPICS and R•STARS in FMIS to facilitate the procurement process.\r\n\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland. \r\n

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.�We will not consider information submitted after this date.�Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the�eligible (employment) list for at least one year.\r\n

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.�It is important that you provide complete and accurate information on your application.�Please report all experience and education that is related to this position.\r\n

BENEFITS STATE OF MARYLAND

BENEFITS\r\n

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online,�the paper application and supplemental questionnaire may be submitted to:�Department of Budget and Management, Recruitment and�Examination Division, 301 W. Preston St., Baltimore, MD 21201.�Paper application materials must be received in our office�by the�closing date for the recruitment. No postmarks will be accepted.\r\nFor questions regarding this recruitment, please contact the�DBM Recruitment and�Examination Division at Application.

Help@maryland.gov�or 410-767-4850,�MD TTY Relay Service 1-800-735-2258.\r\nWe thank our Veterans for their service to our country.\r\nPeople with disabilities and bilingual candidates are encouraged to apply.\r\nAs an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.\r\n