Purchasing Agent Assistant

Quick Response Purchasing Agent Assistant 566 Halls Mill Rd Freehold, NJ 07728 Share Share Email Post Share The Davis-Ulmer (DU) Family of Companies is a network of fire protection, life safety, and security service companies, protecting people and property across 30+ locations and 11 states. As part of our life safety network, Quick Response Fire Protection, founded over 25 years ago, is the largest residential and commercial fire sprinkler contractor in New Jersey, providing full-service fire protection solutions throughout the tristate area. We specialize in the design, installation, inspection, maintenance, and repair of fire sprinkler, fire alarm, and special hazard suppression systems for all industries and property types. As a proud member of the DU Family of Companies, powered by APi Group, we benefit from the strength of a leading life safety network while maintaining the responsiveness and relationships of a local partner. Living the motto, "we protect what you value most," QRFP offers a challenging and rewarding work environment for those passionate about keeping communities safe. Due to continued growth, we are looking to add a Purchasing Administrative Assistant to our team. In this role, you will support procurement operations by managing vendor relationships, executing purchase orders, and ensuring materials are sourced on time and within budget. Success in this role requires strong organizational skills, sound judgment in vendor negotiations, a detail-oriented mindset, and the ability to collaborate effectively across departments and branch locations.

Key Responsibilities:

Develop and maintain a network of vendor sources to ensure the company is purchasing products from the best programs possible as they pertain to quality, price, timeliness, and customer specifications. Receive and review purchasing requests from various departments and branches, executing and ensuring purchase orders are set up in the system under the appropriate budgets and time frames per job or purchase. Seek out and receive quotes from suppliers as needed, ensuring customer specifications are met while maintaining a quote log to execute purchase orders as received. Track delivery orders to ensure timely receipt and expedite orders as needed, following up with suppliers accordingly. Interact closely with Branch Managers, Project Managers, Designers, and field personnel to ensure customer satisfaction and proper job costing through purchase orders, manual stock sheets, or price books. Utilize Microsoft Office and other software tools to record material and receipt of material transactions. Maintain inventory control consistent with company-established budgets while enforcing warehouse procedures. Work closely with the Purchasing team on material inquiries and order statuses. Oversee the shipping and receiving process as it relates to material purchases. Ensure the company is receiving correct pricing and that materials or services are received as ordered.

Qualifications:

Good oral, written, and telephone communication skills. Good negotiation and customer service skills. Moderate to advanced computer skills. Good time management, organizational, and interpersonal skills. Ability to read, analyze, and interpret general business procedures and regulations. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to calculate figures and amounts such as taxes, discounts, etc. Ability to interpret instructions furnished in written, oral, diagram, or schedule form. Ability to work in a team environment as well as independently. High School Diploma or GED required; Bachelor's degree preferred. 2+ years of experience in a purchasing role, with preference given to manufacturing or construction settings. Experience with fire protection materials is a plus. Equivalent combination of education and experience will be considered. Valid state driver's license required. Notary Public a plus.

Physical Demands & Work Environment:

Office environment with moderate noise levels. Ability to visit the on-premises fabrication shop periodically, which includes moderate to loud noise and outdoor weather conditions. Mostly sedentary role with the need to move about the office to copy, scan, fax, and file. May require opening heavy file cabinets with bending, stooping, or kneeling. Will require lifting of materials and shipments up to 50 pounds unassisted. Consistent use of computer and phone throughout the workday. May be required to climb a ladder from time to time. Why Choose DU Family of Companies?

Competitive Compensation:

 We offer competitive pay rates for experienced professionals, ensuring your skills are recognized and rewarded appropriately.

Comprehensive Benefits Package:

 Enjoy an industry-leading benefits package that includes medical, dental, vision, and additional perks, ensuring your health and well-being are taken care of. Strength of the

Family:

 The Davis-Ulmer Family of Companies, with over 30 locations across the East Coast and Midwest, epitomizes the strength of a team-first mindset. Embracing a culture of collaboration, we unite to share knowledge, resources, and best practices across our network of branches. This collective approach strengthens us as a cohesive group, amplifying our impact far beyond what any individual business unit could achieve alone. Backed by

APi Group:

 As a subsidiary of APi Group, a publicly traded, multi-billion-dollar corporation headquartered in Minnesota, we provide the financial stability and support needed for success. Benefit from world-class training and leadership development opportunities, backed by a powerhouse in the Fire Life Safety & Security industry.

Long-Term Career Relationships:

 Many of our employees have been with us for 20+ years! We believe in investing in the right people, fostering enduring professional relationships that benefit both individuals and the company alike. Join us and become part of a community where your dedication is recognized and valued for the long term.

Values Match:

 We prioritize hiring individuals whose values align with ours. Our commitment to value-driven recruitment is a cornerstone of our People/Talent Development Operating Code. The salary for this role is $55,000 to $75,000 per year, based on experience and qualifications. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

DAVIS-ULMER'S ENDURING PURPOSE

"To protect what people value most." All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check. Equal Opportunity Employer, including disabled and veterans. To see other positions, click here.