Office Assistant 2-Stores/Mail (NY HELPS)

Date Posted:

06/05/26

Applications Due:

06/21/26

Vacancy ID:

217483 Position Information NY HELPYes AgencyTeachers' Retirement System TitleOffice Assistant 2-Stores/Mail (NY HELPS) Occupational CategoryClerical, Secretarial, Office Aide Salary Grade09 Bargaining UnitCSEA Local 658 (NYS Teachers' Retirement System) Salary RangeFrom $47446 to $69644 Annually Employment TypeFull-Time Appointment TypePermanent Jurisdictional ClassCompetitive Class Travel Percentage0% Schedule WorkweekMon-Fri Hours Per Week37.5 Workday From8 AM To4 PM Flextime allowed?

No Mandatory overtime?

No Compressed workweek allowed?

No Telecommuting allowed?

No Location CountyAlbany Street Address10 Corporate Woods Drive CityAlbany StateNY Zip Code12211 Job Specifics Duties Description The Office Assistant 2-Stores/Mail is assigned to the mailroom and will handle and process mail; perform printing jobs, as well as manage the storage, inventory and distribution of supplies and/or equipment. The workload of the Office Assistant 2-Stores/Mail requires the ability to multi-task. The ability to use a computer is necessary, so the incumbent must have basic computer skills. The work of the Office Assistant 2-Stores/Mail may involve some heavy lifting, therefore the ability to lift 50 pounds is required. The position also requires the incumbent to have a valid driver's license. This position may train and supervise lower-level staff.

NY HELPS

Program Information This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Please note:

This is a promotional title, so all promotional opportunities must be exhausted before a non-state employee can be appointed via

NY HELPS.

For the duration of the

NY HELPS

Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications, and any specialized requirements, of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Job Duties The Office Assistant 2-Stores/Mail will be responsible for, but not limited to, the following duties: Opening/sorting mail, folding/inserting letters and inter-office mail delivery Receives, stores and distributes goods, materials, equipment and records in a stockroom/mailroom Loads, unloads and physically handles equipment and supplies Rotates stock in storage areas as required Maintains perpetual inventory records to monitor and control inventory stock levels Maintains records or logs of items shipped, delivered and received Assesses the need for ordering supplies, materials and equipment based on inventory levels Prepares purchase requisitions to procure goods, materials, equipment and supplies Prepare various reports related to inventory of materials received and distributed Plans or assists in the layout of storage areas Communicates with agency staff, users, vendors, manufacturers, shippers and other parties Evaluates clerical procedures and processes forms and documents relative to the efficiency of operations Assists with special jobs / projects as needed i.e. specific mailings and stuff jobs Prepares and mails monthly retirement checks May perform courier runs in a motor vehicle