Assistant Director, Purchasing-Supply

Assistant Director, Purchasing-Supply Department

CORPORATE SUPPLY CHAIN

Location Manhattan Job

ID136166

Civil Service ClassificationManagerial Hire In Rate$82,000.00 (for employees new to HHC) Salary Range$82,000.00 - $120,000.00 Pay FrequencyYear Full/Part TimeFull-Time Regular/TemporaryRegular Regular ShiftDay About NYC Health + Hospitals NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers. At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons. Work Shifts 9:00 A.M - 5:00 P.M Duties & Responsibilities

SUMMARY OF ESSENTIAL DUTIES AND RESPONSIBILITIES

1.

Strategic Planning:

Collaborate with Supply Chain leadership to establish policies, procedures, and governance for MMIS data management and item master operations Support the integration of new products, vendor data, and contract information into the MMIS, ensuring alignment with operational, contractual, and clinical requirement Contribute to the design, testing, and deployment of ERP system configurations and enhancements to optimize materials management functionality Utilize MMIS data and analytics to identify trends, forecast needs, and recommend operational improvements or workflow enhancements Lead continuous improvement initiatives to enhance item master data accuracy, reporting capabilities, and system efficiency. 2.

Operational Performance:

Oversee the daily operations of the MMIS team, ensuring accurate maintenance of the item master, supplier master and other critical data sets Monitor ERP system performance and validate functionality through testing, configuration reviews, and process audits Manage data migration, entry, and validation processes to maintain system integrity and prevent duplication or misinformation Coordinate with IT, procurement, sourcing, clinical departments, and vendors to ensure seamless data integration and transaction processing Supervise the creation and management of standard and ad hoc reports, including MWBE compliance, productivity dashboards, and contract spend analytics Handle ServiceNow tickets related to data integrity issues and system support requests, ensuring timely resolution Perform related duties as required to support departmental and organizational objective 3.

Staff Development:

Lead, train, and manage the MMIS team, establishing clear performance expectations and development objectives Provide training, guidance, and process documentation for staff to ensure consistent and accurate data entry and system usage Promote a culture of accountability, attention to detail, and continuous improvement within the MMIS function Facilitate cross-functional knowledge sharing to ensure consistent adherence to data standards, policies, and workflows Support succession planning and workforce development strategies to sustain and scale MMIS operations 4.

Financial Management:

Support fiscal accountability by ensuring accurate item master data, supplier information, and reporting metrics that impact procurement and budgetary decisions Partner with Supply Chain and Finance teams to analyze MMIS data for cost optimization, spend management, and resource allocation Monitor and report on system performance metrics, operational efficiency, and vendor compliance to inform executive decision-making Identify opportunities for automation, system optimization, and process improvements to maximize return on technology investments Minimum Qualifications 1. Bachelor's degree from an accredited college or university in Accounting, Finance or Business Administration; and, 2. Three (3) years of experience in accounting, finance or business administration, two (2) years of which must have been in a supervisory capacity within relevant areas in settings related to a hospital, medical center or health care facility; and two (2) years of which must have been in a related management of purchasing capacity or, 3. Satisfactory equivalent combination of education, training and experience. The education cited above may be substituted for by experience on a year-for-year basis. However, all candidates must have a minimum of a High School or its educational equivalent. Department Preferences ERP Systems and MMIS Functionality Item Master Data Management and Product Integration Data Analytics, Reporting, and Performance Metrics Vendor Portal Management and GPO Data Integration Business Process Improvement and Quality Assurance Principles Benefits NYC Health and Hospitals offers a competitive benefits package that includes: Comprehensive Health Benefits for employees hired to work 20+ hrs. per week Retirement Savings and Pension Plans Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts Loan Forgiveness Programs for eligible employees College tuition discounts and professional development opportunities College Savings Program Union Benefits for eligible titles Multiple employee discounts programs Commuter Benefits Programs