Purchasing Assistant

Salary:

$25 - 28 per hour

Reference:

JOB-13680

The Purchasing Assistant will play a key role in supporting purchasing operations by coordinating orders, generating purchase orders, communicating with vendors, and assisting with invoice reconciliation in partnership with accounting. This position is heavily focused on the administrative and transactional side of purchasing while also requiring critical thinking and attention to detail. Key Responsibilities Process purchasing requests received from internal departments, including maintenance and operations teams Gather and verify information needed to create purchase orders accurately and efficiently Generate and manage purchase orders within the company system Communicate with vendors regarding pricing, order placement, delivery timelines, and order status updates Track orders and ensure timely follow-up on outstanding materials or parts requests Partner with accounting to assist with invoice matching and purchasing documentation Maintain accurate purchasing records, vendor information, and data entry within internal systems Support the Purchasing Director with clerical, administrative, and operational purchasing tasks Assist in organizing purchasing documentation and ensuring compliance with internal procedures Provide additional administrative support and help bring overall operational value to the purchasing team Qualifications Previous experience in purchasing support, administrative support, procurement coordination, or office administration preferred Strong data entry skills with a high level of accuracy and attention to detail Excellent organizational and time management abilities Ability to prioritize tasks and manage multiple requests simultaneously Strong written and verbal communication skills Comfortable working with vendors, internal departments, and accounting teams Analytical mindset with the ability to gather and interpret information from multiple sources Proficiency in Microsoft Office, especially Excel and Outlook Experience working with purchasing or ERP systems is a plus #shared