Purchasing Clerk

Description We are looking for a detail-oriented Purchasing Clerk to support day-to-day procurement operations in Beaverton, Oregon. This Long-term Contract position is ideal for someone who can manage purchasing documentation, coordinate with vendors, and help maintain accurate financial and order records. The role will work closely with internal teams to ensure materials and services are ordered efficiently, invoices are tracked properly, and purchasing activities stay organized.

Responsibilities:

• Prepare, issue, and monitor purchase orders to support ongoing operational needs.
• Coordinate with suppliers to confirm pricing, availability, delivery schedules, and order accuracy.
• Maintain organized purchasing records and ensure documentation is complete and up to date.
• Review invoices and billing details for accuracy and assist with accounts payable related follow-up.
• Enter and update procurement data in QuickBooks and other internal tracking tools as needed.
• Communicate with internal departments to clarify purchasing needs and resolve order discrepancies.
• Track open orders and follow through on delayed shipments, missing items, or vendor concerns.
• Support departmental purchasing activities by helping improve consistency in ordering and record management. Requirements
• Experience handling purchase orders and general purchasing administration.
• Working knowledge of purchasing processes, vendor coordination, and order tracking.
• Proficiency with QuickBooks for data entry, record maintenance, or transaction support.
• Familiarity with accounts payable and billing procedures related to procurement activities.
• Strong attention to detail with the ability to maintain accurate records and documentation.
• Effective communication skills for working with vendors and internal stakeholders.
• Ability to manage multiple tasks, prioritize deadlines, and follow up on outstanding items.

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