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Office & Operations Coordinator

Job

Helping Hearts Senior Care

Tuscaloosa, AL (In Person)

Full-Time

Posted 4 weeks ago (Updated 3 weeks ago) • Actively hiring

Expires 7/2/2026

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Job Description

Pay Rate:
$15.00 an hour
Benefits:
Weekly Pay, Consistent M-F Daytime Schedule Ready to step into a professional leadership role where you run the day-to-day environment of a growing office? Helping Hearts Senior Care is immediately hiring an Office & Operations Coordinator to oversee the administrative, compliance, and daily operations of our Tuscaloosa branch. If you are a highly organized professional with experience in office management, healthcare administration, or facility operations, this is your opportunity to lead a local hub with a supportive executive team backing you up. Why Join Helping Hearts?
Weekly Pay:
Reliable direct deposit every single week.
Stable Schedule:
Monday through Friday, standard business hours (no chaotic shift work).
Operational Leadership:
Take ownership of a physical office branch and ensure its daily success. What You Will Do (Daily Operations & Management):
Oversee Daily Branch Operations:
Manage the physical office environment, greet visitors, handle incoming correspondence, and maintain a highly organized, professional workplace.
Ensure State & Internal Compliance:
Audit client and agency records regularly to ensure full adherence to Alabama Medicaid Waiver regulations and company policies. Lead the
Local Office Environment:
Serve as the central communication hub for the Tuscaloosa branch, ensuring the administrative workflow between departments runs seamlessly.
Reporting & Documentation:
Manage local office expenses, inventory, and operational reports for the executive leadership team.
Problem-Solving & Logistics:
Act as the primary point of contact for resolving daily operational issues, tech troubleshooting requests, and facility needs.
What We Are Looking For:
Experience:
Minimum of 1-2 years in office management, healthcare administration, or an operations coordination role.
Skills:
Proficient with computers (Microsoft Office, Google Workspace, and digital record systems) and highly detail-oriented.
Leadership Traits:
A natural problem-solver who can run an office independently, stay calm under pressure, and multitask effectively.
Education:
High school diploma required; college coursework or administrative certifications are a plus. Ready to lead our Tuscaloosa branch? Apply today for a fast phone screening!