Administrative Coordinator STEM Pathways & Front Office Operations

Administrative Coordinator STEM Pathways & Front Office Operations Arkansas School for Mathematics, Sciences & the Arts Arkansas School for Mathematics, Sciences & the Arts

• Hot Springs National Park, Arkansas This job is also posted in Arkansas Jobs In Ed Job Details

Job ID:

5697172

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Jun 15, 2026 Job Description Administrative Coordinator

• STEM Pathways & Front Office Operations Arkansas School for Mathematics, Sciences, and the Arts (ASMSA)
• Hot Springs, AR 💙 Make a Difference Where It Matters Most At ASMSA, our students and programs reach far beyond campus—impacting educators and learners across Arkansas.

As the Administrative Coordinator for STEM Pathways & Front Office Operations, you'll play a vital role in keeping that work moving forward. This isn't a typical administrative role. You'll be at the center of both statewide program coordination and daily campus operations, supporting innovative educational programs while creating a welcoming, efficient front office experience. 📋 What You'll Do In this role, you will:

• Coordinate communications and provide administrative support for STEM Pathways programs
• Maintain program data, rosters, and tracking systems to support reporting and outcomes
• Coordinate professional development events from planning through completion
• Process purchase requisitions and support operational needs through Workday
• Track grant deliverables, timelines, and required documentation
• Support program visibility through social media and collaboration with Communications
• Serve as the primary front office contact for calls, visitors, and general inquiries
• Monitor campus access and support daily front office operations
• Receive, log, and distribute packages with accuracy and timeliness
• Partner with the Finance Office to ensure proper tracking and reconciliation of deliveries 🎯 What You Bring
• Associate's degree or equivalent experience, plus 1-3 years in administrative, office support, or customer-facing roles
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Clear, professional communication skills and a service-oriented approach
• Proficiency in Microsoft Office and Google Workspace; ability to learn systems such as Workday
• Comfort using AI productivity tools, or willingness to develop proficiency
• High level of professionalism, discretion, and attention to detail
• Ability to work independently and collaboratively in a fast-paced environment 🌍 Work Environment
• Front office and administrative setting on a residential high school campus
• Regular interaction with students, faculty, staff, and campus visitors
• Active role requiring coordination across multiple departments
• Combination of desk work and movement across campus
• Ability to lift and move packages (up to 25-30 lbs.) ✨ Why ASMSA?
• Be part of one of the nation's premier public residential high schools
• Support innovative programs that impact students and educators statewide
• Work in a collaborative, mission-driven environment
• Play a key role in both campus operations and program success 📍 Location Hot Springs, Arkansas
• a vibrant community known for its natural beauty, outdoor recreation, and strong sense of community

EEO:

ASMSA is an equal opportunity institution. ASMSA does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Federal law prohibits ASMSA from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to ASMSA's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Position Type:

Full-time