Operations Coordinator

Operations Coordinator Oceanside, CA Job Details Full-time $25 - $27 an hour 3 days ago Benefits Profit sharing Paid holidays Health insurance Dental insurance 401(k) Flexible spending account Uniform allowance Vision insurance Employee discount Life insurance Qualifications Record keeping Microsoft Excel Microsoft Outlook Vendor management Equipment troubleshooting Mid-level Printer (troubleshooting support) Improving operational efficiency Administrative experience High school diploma or GED Driver's License Performance Improvement (PI) Vendor relationship management Organizational skills Order placement Technical troubleshooting support 1 year Employee engagement Equipment inventory management Technical Proficiency Mobile devices Full Job Description Operations Coordinator - Dermatology Specialists, Inc. Ocenaside, CA Full-Time About Us Dermatology Specialists, Inc. has been a trusted provider of dermatologic care across Southern California since 1971. With six established locations, our team is committed to delivering exceptional patient care while continuously improving operational efficiency across the organization. We are seeking a detail-oriented and proactive Operations Coordinator to support day-to-day operations, systems, and process improvements across all locations. Why This Role Stands Out Diverse responsibilities — no two days are the same Exposure to operations, systems, and process improvement Direct collaboration with leadership on key initiatives Opportunity to work within a stable, established organization Make a measurable impact across multiple offices Position Overview The Operations Coordinator plays a critical role in keeping the organization running smoothly. This position blends administrative support, basic technical troubleshooting, vendor coordination, and project support. This is an ideal role for someone who is organized, tech-comfortable, and enjoys solving problems in a fast-paced environment. Key Responsibilities Operations & Administrative Support Maintain and distribute the company contact list Track and report on patient counts, provider hours, and internal metrics Update, organize, and maintain internal procedures and documentation Coordinate and manage office supply ordering for all six locations, including standardizing orders and ensuring timely delivery Assist with troubleshooting facility and equipment issues to determine appropriate vendor support and urgency Create and distribute internal communications and materials, and patient-facing flyers Support employee engagement initiatives and team events Technology & Vendor Coordination Coordinate with third-party IT vendor (TPx) to submit and track support tickets Assist with setup and troubleshooting of computers, printers, iPads, and phones Track equipment inventory and submit warranty claims Coordinate website updates with external vendor Monitor website leads, online reviews, and patient communication platforms Process Improvement & Project Support Assist leadership with improving workflows across all locations Identify operational inefficiencies and recommend practical solutions Support implementation of new systems and processes Travel between locations as needed to provide support

Qualifications Required:

High school diploma or equivalent 1-3 years of experience in operations, administrative support, or coordination roles Strong organizational skills and attention to detail Ability to manage multiple priorities and adapt in a fast-paced environment Proficiency in Microsoft Office (Word, Excel, Outlook) Valid driver's license and reliable transportation

Preferred:

Experience troubleshooting basic IT or office equipment Experience working in healthcare or multi-location organizations Exposure to project coordination or process improvement initiatives Benefits Competitive salary Sick and vacation pay Holiday pay (eligible on date of hire) 401(k) & Profit Sharing Plan Medical, dental, and vision insurance Flexible Spending Account (FSA) Company-paid life insurance Uniform allowance Employee discounts on dermatology products, procedures, and services Why Join DSI? At Dermatology Specialists, Inc., we work together to uphold our shared vision of uncompromising excellence in patient care . If you're passionate about providing outstanding service and want to grow in a supportive, professional environment, we'd love to meet you! At Dermatology Specialists, Inc. we work together to realize a shared vision of uncompromising excellence in patient care. You can learn more about our practice at www.dermspec.com. The market range is based on total compensation which may include other elements. It is the policy of Dermatology Specialists, Inc. to afford equal opportunity for employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, family status (including pregnancy), marital status, military status, sensory, physical, or mental disability, genetic information, or any other factor protected by local, state or federal law, and to prohibit harassment or retaliation based on any of these factors.