Accounting & Operations Specialist

Accounting & Operations Specialist On-siteCorporate, OperationsFull time Palo Alto, California, United States Description About the Role We are seeking a versatile Accountant to manage our core financial cycles and daily business operations. This role is designed for a detail-oriented professional who takes pride in maintaining high standards of financial accuracy and operational efficiency. You will have a high degree of autonomy in managing your workflow and will play a critical role in supporting our internal infrastructure. This position offers a unique balance of technical accounting and general business operations, making it ideal for someone who enjoys a varied workday and wants to be a central part of a streamlined, professional team. Key Responsibilities Financial Operations & Reporting

Full-Cycle Accounting:

Own Accounts Payable, Accounts Receivable, and vendor management.

Payroll & Benefits:

Execute semi-monthly payroll and assist with employee benefits administration.

Monthly Close:

Lead the month-end close process, including journal entries and balance sheet reconciliations.

Quarterly Financial Packages:

Help prepare quarterly reporting packages

Compliance:

Manage expense report auditing and ensure all financial records are organized and audit-ready. Operations & Office Management

Office Stewardship:

Ensure our workspace remains a productive and welcoming environment, managing supplies, vendor relations, and mail.

Team Coordination:

Support the leadership team with scheduling, team-building events, and internal communications.

People Ops:

Assist in the onboarding process for new hires, ensuring they have the necessary equipment and access to systems.

General Support:

Act as a "generalist" to help solve daily operational challenges as they arise. Requirements Qualifications

Education:

Bachelor's degree in Accounting/Finance OR Associate degree with 3+ years of relevant bookkeeping/operations experience.

Experience:

1-4 years of experience in accounting

Technical Skills:

Strong proficiency in QuickBooks Online or similar accounting ERP. Solid Excel skills (pivots, lookups, and data organization). Familiarity with modern tools (e.g., Gusto, Bill.com, Slack).

Attributes:

High integrity, extreme attention to detail, and a "no task is too small" attitude. Benefits

Benefits:

Comprehensive Health, Dental, and Vision coverage.

Environment:

A collaborative, friendly workspace with a focus on ownership and professional growth.