Executive Scheduler

Executive Scheduler American Leadership Forum

• Silicon Valley San Jose, CA Job Details Full-time $55,000
• $65,000 a year 1 day ago Qualifications Google Workspace Zoom Executive administrative support Team scheduling Microsoft Office Attention to detail Problem-solving Conflict management Managing executive calendars Interpersonal communication Full Job Description Executive Scheduler Full-Time, Non-Exempt, $55,000
• $65,000 Annual Salary Apply with your resume and cover letter at or Indeed by Friday, May 29, 2026 Our Story For more than 30 years, American Leadership Forum Silicon Valley (ALFSV) has built one of the region's most diverse cross-sector leadership networks.

ALFSV uniquely convenes senior leaders—tech executives, general counsels, healthcare CEOs, labor leaders, nonprofit and philanthropic leaders, educators, religious leaders, and elected officials—through a Fellows program focused on deep exploration of leadership and life journeys. Participants emerge with broader perspectives and renewed purpose. Today, more than 850 Senior Fellows are engaged by ALFSV through strategic network weaving, courageous conversations, and community gatherings. Together, they are called to apply their leadership and connections to advance a more engaged and thriving Silicon Valley. Whom We Need ALFSV delivers several high-impact programs, including its flagship fellowship for senior leaders across sectors. Given the level of participants and strength of the network, this role requires exceptional judgment, discretion, and professionalism, including careful handling of confidential information. We are seeking a highly organized, resourceful, and detail-oriented Executive Scheduler to support the CEO and team. This role manages complex scheduling needs and provides administrative coordination across the organization. The Executive Scheduler will report to the Chief Executive Officer. General Summary of Responsibilities The Executive Scheduler is responsible for managing complex calendars, coordinating high-level meetings, and supporting the execution of programs and events. This role requires strong judgment, independence, and the ability to anticipate needs, resolve conflicts, and keep operations running smoothly. This role is ideal for someone who thrives on logistics, scheduling, and coordination across multiple stakeholders. This position works closely with the CEO, program staff, and regularly interfaces with executive assistants, senior leaders, and external partners. Key Responsibilities Manage the CEO's calendar and scheduling Maintain the organization-wide master calendar Coordinate staff meetings, retreats, and internal events Schedule board and committee meetings Support logistics for in-person and virtual events Maintain email groups and distribution lists Proactively identify and resolve scheduling conflicts Handle general administrative and office tasks Desirable qualifications Ability to manage multiple priorities and stakeholders in a fast-paced environment Highly organized with strong anticipation and problem-solving skills Professional discretion and ability to handle confidential information Strong communication and interpersonal skills, especially when working with senior leaders and executive assistants Experience managing meetings on Zoom or equivalent video conferencing

Pay:

$55,000.00

• $65,000.

00 per year

Work Location:

In person