Legal Operations Specialist - Ending Litigation

Legal Operations Specialist - Ending Litigation The Moore Law Group - 3.0 Santa Ana, CA Job Details Full-time $20 - $26 an hour 1 day ago Benefits Health savings account Health insurance Dental insurance 401(k) Paid time off Vision insurance Referral program Paid sick time Qualifications Administrative experience Legal administrative experience Calendar management Law office Productivity software Legal case management Cross-functional communication Full Job Description Company Overview The Moore Law Group is dedicated to maintaining the highest standards of legal practice in debt collection and creditor's rights. Our firm emphasizes professionalism, dignity, and respect in all interactions, ensuring compliance with relevant laws and fostering a compassionate approach to legal services.

POSITION SUMMARY

Supports Legal Operations by performing routine administrative, document, filing, calendaring, data entry, and case support tasks. This role works within established procedures, follows team direction, and coordinates with attorneys, leads, managers, and other departments to help move legal matters accurately and timely through assigned workflows.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Prepare, review, edit, process, and route legal documents, correspondence, filings, and related case materials in accordance with firm and client requirements.
• Request, receive, review, and organize documentation from clients, courts, vendors, attorneys, and internal departments.
• Maintain accurate electronic files, case notes, account statuses, calendars, task queues, and internal system data.
• File, serve, monitor, and follow up on legal filings and court or vendor activity, escalating rejections, delays, or exceptions promptly.
• Communicate updates, requests, issues, and next steps clearly with attorneys, managers, collectors, clients, courts, vendors, and internal departments.
• Follow established workflows, client requirements, court rules, compliance standards, and firm policies and procedures.
• Prioritize assigned work to meet deadlines in a high-volume legal operations environment.
• Maintain regular time and attendance and perform other duties as requested.

MINIMUM QUALIFICATIONS

(KNOWLEDGE, SKILLS, AND

ABILITIES

)

• 1+ year of legal office, legal operations, litigation support, collections, or administrative experience preferred.
• Basic understanding of legal documents, court filings, calendaring, and case management processes preferred.
• Proficient in Microsoft Office applications and able to learn case management, e-filing, and client systems.
• High level of accuracy and attention to detail.
• Ability to follow instructions, ask questions when needed, and manage multiple assigned tasks.
• Strong written and verbal communication skills and ability to work in a team environment.
• Dependable attendance, strong work ethic, and motivation to complete assigned tasks by deadlines.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met to successfully perform the essential job functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working conditions are normal for an office environment. This position involves sitting most of the time. Specific vision abilities required by this job include close vision, depth perception and color vision in reading a computer monitor. Clear speech is needed to communicate on the telephone. NOTE This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees may be required to follow other job-related instructions and perform other job-related duties as requested. All duties and responsibilities are essential functions and may be modified to reasonably accommodate individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

Pay:

$20.00 - $26.00 per hour

Benefits:

401(k) Dental insurance Health insurance Health savings account Paid sick time Paid time off Referral program Vision insurance

Work Location:

In person