Part Time - Administrative & Operations Assistant

Part Time - Administrative & Operations Assistant Farm to Pantry - 5.0 Windsor, CA Job Details Part-time $22 an hour 22 hours ago Benefits Flexible schedule Qualifications Computer operation Computer literacy Executive administrative support Organizational skills Typing Clerical experience Full Job Description Job Overview We are seeking a dynamic and detail-oriented Part Time Administrative & Operations Assistant to join our team! You will play a vital role in keeping our small non-profit running smoothly behind the scenes. Reporting directly to the Executive Director you will be supporting day-to-day operations across data entry, volunteer and donor communications, office coordination, drop-offs, and community events. From inputting data into Salesforce, to emailing volunteers and bringing your energy to weekend events, you will work closely with leadership to ensure our systems, schedules, and communications are organized, accurate, and on time. This position is perfect for someone looking to grow their office management experience while working in a supportive and engaging environment. Responsibilities Serve as the first point of contact, greeting visitors and managing phone calls with professionalism and courtesy Greet walk-in volunteers, and visitors with warmth and professionalism Handle data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications Assist with light bookkeeping using Salesforce (we will teach you!) including data entry, financial record management Support office management tasks such as organizing supplies, maintaining office equipment, and overseeing clerical duties Provide excellent customer support by responding promptly to inquiries via phone or email and offering helpful information Perform general administrative duties including typing correspondence, managing files, and supporting personal assistant tasks as needed Maintain accurate data entry and reporting in Salesforce and internal systems Create and send weekly team meeting communications and assist with scheduling Manage office mail, including post office pick-ups and outgoing letters Complete occasional bank runs and local organizational errands Order and maintain office supplies and operational materials on a quarterly basis Support volunteer communications via email and assist with produce pick-up coordination Assist with inbox management, follow-up emails, and general executive support Support social media posting, flyer distribution, and community outreach efforts Assist with fundraising efforts, donor communications, sponsorship follow-up, and event organization Help prepare for and support fundraising events and community events, including weekend availability as needed Be available during the week leading up to major fundraising events, including our annual fundraiser on August 15, and provide full day-of event support Represent Farm to Pantry professionally and enthusiastically at community and fundraising events Assist with special projects and additional duties as requested Qualifications Proven office experience with strong clerical skills and familiarity with office management procedures Proficiency in Google Workspace, and basic computer literacy Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently Strong phone etiquette skills Bilingual abilities are a plus to assist diverse client needs Join us to be part of a vibrant team where your organizational talents will make a real difference! We value proactive individuals who thrive in busy environments and are eager to contribute their skills. This paid position offers an excellent platform for developing your administrative expertise while supporting our mission of delivering exceptional service.

Pay:

$22.00 per hour Expected hours: 25.0 per week

Benefits:

Flexible schedule

Work Location:

In person