Nursing Compliance/Scheduling Specialist

Salary:

$41,742.00 - $46,632.00

Annually Location:

Panama City Main Campus Job Type:

Full-Time Job Number:

202500119

Division:

Academic Affairs Department:

Nursing FLSA:

Non-Exempt Description Position to start July 1, 2026 This administrative Clinical, Laboratory and Simulation Scheduling Assistant is responsible for the comprehensive coordination of student clinical placements and some simulation experiences and laboratory rotations within the nursing program. This position ensures efficient scheduling, maintains compliance with clinical agency requirements, and monitors student eligibility to participate in clinical, laboratory, and simulation activities. The assistant serves as a key liaison between faculty, students, and clinical partners to support seamless educational experiences. What Gulf Coast State College offers you: An excellent work/life balance, with a standard work week of 37.5 hours/week! Retirement Plan and 403b or 457b savings plan that will allow you to plan for your future! An excellent state medical plan. ($50 individual and $180 for family) Additional benefits of dental, vision, short and long term disability insurances, and College-paid life insurance! Critical Illness, Cancer, and Whole Life insurance plans! Accrued annual leave, sick leave Tuition reimbursement opportunities! Opportunities to volunteer for committees to help in your professional growth! Examples of Duties Clinical Placement Coordination Schedule and coordinate student clinical site placements in collaboration with faculty and clinical agency partners. Maintain up-to-date clinical schedule request with clinical partners and ensure appropriate/requested student-to-site assignments. Communicate placement details, changes, and expectations to students, program coordinators, and faculty in a timely manner. Clinical site relationship support (operational, not contractual) Serve as a point of contact for routine operational communication with clinical sites Track site capacity, preferences, and historical placement data Assist in resolving day-to-day site issues (schedule conflicts, onboarding questions) Simulation and Laboratory Scheduling Coordinate and manage simulation schedules, including high-fidelity simulation sessions and skills labs Schedule student laboratory rotations to ensure equitable time, access, and opportunity to contribute to student success in all nursing courses. Collaborate with simulation staff and faculty to support instructional needs and resource availability. Assist with some setup and breakdown of simulation and laboratory activities, including preparation of equipment, supplies, and learning spaces. Support ongoing management of simulation and laboratory supply inventories, including tracking usage, identifying needs, and communicating supply shortages to appropriate personnel as needed. Student Compliance Monitoring Monitor and track student compliance with clinical facility onboarding and orientation requirements. Oversee student documentation within the clinical placement repository system. Ensure all required records (e.g., immunizations, certifications, background checks, drug screens, and training modules) are current and complete prior to clinical participation. Notify students and faculty of compliance deficiencies and assist in enforcing program deadlines related to non-compliance. Data Management and Reporting Maintain accurate records of clinical placements, schedules, and student compliance. Generate reports related to clinical utilization, student eligibility, and compliance status for students, faculty, and program coordinators. Assist with accreditation and regulatory documentation as needed. Collaboration and Communication Serve as a liaison between students, faculty, simulation staff, program coordinators, and clinical agencies. Support program coordinators in aligning student numbers with site availability Provide guidance to students regarding clinical requirements and scheduling processes. Support program operations through effective and professional communication and problem-solving.

OTHER DUTIES

Participate in Program, Division, and College meetings as schedule allows. Attend and participate in nursing program (faculty, student-faculty, program advisory board), committees and educational sessions; work collaboratively with colleagues, healthcare facilities, advisory committees, and other educational partners. Have the ability to be flexible in scheduling work hours including coverage demands due to training periods and academic schedules is required. Qualifications High school diploma or GED Required AA/AS degree in field or acceptable degree based on accreditation standards preferred; or must be willing to pursue and complete AA/AS degree in discipline, education or related field within 3years of hire date. Willing to complete continuing education in appropriately related field if requested. Current BCLS (Basic Cardiac Life Support for the Healthcare Provider) - current Current immunizations as required by the Nursing Programs. This position is sensitive and will require a criminal background check. Notice of E'Verify participation. Supplemental Information

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The noise level in the environment is moderate. The employee is subject to many interruptions, occasionally subjected to irregular hours, some travel may be required, pressure due to multiple calls, inquiries, or deadlines.

PHYSICAL/TECHNICAL STANDARDS

The physical/technical standards described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must be able to meet the Technical Standards requirements for the particular field. While performing the duties of this job, the employee is regularly required to sit, stand, talk, and hear. The employee is frequently required to use hands to finger, handle, and feel. The employee is regularly required to walk and reach with hands and arms. The employee has visualized the nursing laboratory, classroom, and simulation settings and is capable of functioning within these physical conditions. The employee may be required to lift and/or move up to 40 pounds and climb/balance, stoop, kneel, crouch, and crawl. The vision requirements include close vision, distance vision, and ability to adjust focus as well as ability to determine the color of objects. Gulf Coast State College does not discriminate against any person in its programs, activities, policies or procedures on the basis of race, ethnicity, color, national origin, marital status, religion, age, gender, sex, pregnancy, sexual orientation, gender identity, genetic information, disability, or veteran status.