Administrative & Operations Assistant (Part-Time, On-Site Sanford FL)

Overview We are seeking a highly organized, dependable Administrative & Operations Assistant to support multiple small businesses based in Sanford, FL. This role requires someone who can manage administrative tasks, reporting, scheduling, marketing support, and operational organization across companies. This position is on-site only and requires in-person collaboration, hands-on monitoring, and ongoing task handoff to ensure accuracy and efficiency. Responsibilities This role supports multiple businesses and includes a mix of recurring tasks and project-based work: Administrative & Financial Support Excel reporting and data tracking QuickBooks assistance (reporting, organization as needed) Billing support, when/if applicable Task tracking and follow-up across businesses Data entry and document proofreading to maintain accurate records and support administrative workflows Receipt and expense tracking — capturing and organizing receipts for bookkeeping purposes File and photo organization — managing digital assets including property photos, marketing materials, and documents across platforms Managing employee onboarding and offboarding Payroll and other employee record maintenance Handle clerical duties such as typing reports, preparing correspondence, and managing office communications with strong attention to detail Work across multiple software platforms including QuickBooks, Microsoft Office, and various business-specific systems, with the ability to quickly learn new systems as needed Scheduling & Communication Calendar maintenance for multiple companies Appointment scheduling and coordination Email and communication support Guest and client communication, including responding to inquiries and booking messages across platforms Reporting distribution — compiling and delivering scheduled reports Reservations & Booking Platform Management Managing reservations and guest communication across booking platforms including Airbnb, VRBO, WaveRez, and internal websites Confirming bookings, managing cancellations, and coordinating logistics Monitoring and flagging guest and client reviews across platforms Operations & Supply Management Ordering and maintaining office, operational, and marketing supplies Tracking inventory and replenishment needs Assisting with organization of physical and digital materials Vendor and contractor coordination — scheduling, follow-up, and communication Marketing & Online Presence Support Assisting with marketing initiatives Preparing and scheduling Mailchimp campaigns Creating and maintaining blog templates and content drafts Social media and business profile maintenance (basic updates, consistency, organization) Photo and video editing support (experience a plus) Helping maintain brand materials across platforms Documentation & Business Organization Assisting with cleanup and reorganization of: Websites (WordPress) Employee handbooks Internal documents and materials Helping research and organize: Business requirements Licensing requirements Compliance documentation Supporting updates and revisions as business materials are redone (project-based, as needed) Research & Special Projects Occasional research tasks to support operations or marketing Assisting with new processes, organization systems, or documentation as businesses evolve Required Skills & Qualifications Strong organizational and time-management skills Experience with Excel and basic reporting Working knowledge of QuickBooks a plus Familiarity with Mailchimp Comfortable working across multiple businesses and priorities Strong attention to detail and accuracy Ability to follow processes and ask questions when unclear Reliable, accountable, and professional Preferred Qualifications Prior administrative or operations support experience Marketing or social media assistance experience Experience supporting small businesses Comfortable learning new systems and tools Photo or video editing experience Work Environment & Expectations This is an in-person, home office role based in Sanford, FL Business casual attire is not required — dress comfortably A dog and cat are present in the home; please consider this before applying if you have allergies or are uncomfortable around pets Schedule begins at 10:00 AM or later, Monday-Friday Hands-on collaboration and oversight are part of the position Ability to work independently and check in remotely with the owner during periods of travel, as business operations continue without interruption Clear communication and reliability are critical This role will grow as processes are refined and responsibilities are handed off Compensation This position is offered as an independent contractor role (1099). As such, benefits are not included $18-$20 per hour, based on experience Part-time, approximately 20 hours per week, scheduled during standard business hours (Monday-Friday), with the potential to increase to full-time. If this sounds like the right fit, we'd love to hear from you!

Job Type:

Part-time Pay:

$18.00 - $20.00 per hour

Language:

English (Required) Shift availability: Day Shift (Required)

Work Location:

In person