Operations Coordinator (0097114, CTAHR/Oahu County)

Operations Coordinator (0097114, CTAHR/Oahu County) Salary See Position Description Location Honolulu, HI Job Type Full-Time Permanent Job Number 2026-00488 Department University of Hawai'i at Manoa - College of Tropical Agriculture and Human Resilience Division O'ahu County Opening Date 03/10/2026 Closing Date 3/30/2026 11:59

PM Hawaii Position Number:

0097114

Description Questions Description Title :

Operations Coordinator Position Number :

0097114

Hiring Unit :

College of Tropical Agriculture and Human Resources (CTAHR),

Oahu County Location :

Manoa, HI Date Posted :

March 10, 2026

Closing Date :

March 30, 2026, 11:59

PM HST Band :

A Salary :

salary schedules and placement information

Full Time/Part Time :

Full-time Month :

11-month

Temporary/Permanent :

Permanent Other Conditions :

All application materials should be submitted by March 30, 2026, 11:59PM HST. Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Please see application instructions. Duties and Responsibilities

• Works under the direction of the Oahu County Administrator to coordinate and perform a variety of tasks that facilitate the day-to-day operations of the Honolulu Office and the wide range of county based programmatic and grant-funded projects to ensure smooth operations of all Oahu County on and off campus facilities.
• Provides office staff support for Oahu County staff, faculty, research support, and County Administrator.
• Assists the County Administrator with a variety of correspondence, including phone inquiries, emails, documents, reports, letters, legislative fact sheets, and newsletters.
• Assists with the scheduling of the County Administrator's availability for meetings (Doodle polls, etc) and setting up meetings via calendar invites, Zoom, room reservations, and other appropriate methods. Assists County Administrator with travel arrangements, reimbursements and required reporting.
• Responsible for assisting in the preparation and processing of all fiscal transactions and addressing issues with requisitioner(s) and/or appropriate persons, including grant-related fiscal reporting and contractual procurements.
• Provides staff support in procurement including review and approval of requisitions, AIM requests, Superquotes, Certificates of Insurance, purchase orders, travel requests & completions, departmental checks, inter-departments orders, and P-card transactions, and others as needed, in accordance with Federal, State and UH policies and procedures.

Reviews and ensures the appropriateness and correctness of travel documents and processes for payment.

• Assists Research Support staff and County Administrator with invoicing internal and external vendors for payment, and/or reimbursements. Assists in ensuring that all department and program goods and services are purchased in compliance with Federal, State and University guidelines and procedures by appropriate deadlines. Holds a department P-card to assist in departmental purchases.
• Maintains and assists with documentation of Oahu County policies and procedures.
• Assists the County Administrator with planning, monitoring and management of the annual budget and other county-based accounts by way of monitoring monthly expenditures, and reconciling monthly ledgers with financial reports for checks and balances.

Assists with personnel matters, such as hiring though UH, RCUH or the SECE system, developing position descriptions with the County Administrator, FTE certifications, etc.

• Serves as a liaison with CTAHR Human Resources and Fiscal Office, RCUH, and other various departments throughout the University. Assists in the maintenance and inventory of equipment and/or supplies in the Oahu County offices such as reviewing annual inventory reports, etc.
• Reviews, submits, maintains and tracks all administrative, personnel and program matter files such as, but not limited to, Legal Service Review (LSR), AiM requests, plot allocations, mutual of understanding, cooperative agreement, use and occupancy, facility use agreements, etc.

Assists the County Administrator and Research Support staff with all legal documentation and filing for trespassing, police reports, etc. Provides assistance with the design and maintenance of the county's website, CTAHR/ Oahu County and University employee's directory and other publicity materials. Updates system when changes are needed. Assists the county with annual parking passes for Manoa campus. Works nights, weekends, and/or holidays as needed. Other duties as assigned.

• Denotes essential functions Minimum Qualifications Possession of a baccalaureate degree in business, liberal arts, communications, management, education, or related field and 0 year(s) of progressively responsible professional experience with responsibilities in business; or equivalent education/training or experience; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Functional knowledge of principles, practices and techniques in the area of business, communications or management demonstrated by knowledge, understanding and ability to apply concepts, terminology. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with office and business management. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of business. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, policy makers, and individuals. Demonstrated ability to operate a personal computer and apply word processing, spreadsheet software, Google Drive tools, Survey Monkey, Doodle polls, etc. Ability to work independently with minimal supervision. Familiarity with Oahu County off campus facilities and University of Hawaii operations. Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Driver's License (class 3), comparable driver's license, or other means of transportation that meets position needs. Engaged and active team member. Competencies in multitasking and timely communications. Ability to work nights and weekends and/or holidays. Supplemental Minimum Qualifications Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Driver's License (class 3), comparable driver's license, or other means of transportation that meets position needs. Engaged and active team member. Competencies in multitasking and timely communications. Ability to work nights and weekends and/or holidays. Desirable Qualifications Good writing skills. Experience in both academic and fiscal policies and procedures at the university level. Functional knowledge of university and extramural funding policies and procedures.

TO APPLY

Click in the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. If you have not applied for a position before using NeoGov, you will need to create an account. Cover letter indicating how you satisfy the minimum and some, if not all, desirable qualifications; Resume/Curriculum vitae (CV); Names of three (3) professional references (contact information including email address); and Official transcripts or original documentation from the institution confirming the degree (copies acceptable; however, official transcripts sent directly from the degree-granting institution are required upon hire). Any confidential data should be redacted (e.g. social security number, date of birth, etc). Diplomas will not be accepted.

Note:

Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee.

Inquiries :

Jari Sugano:

suganoj@hawaii.edu EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request:

The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/ 01 Do you possess a baccalaureate degree in business, liberal arts, communications, management, education or related field? Yes No 02 Do you have at least and 0 year(s) of progressively responsible professional experience with responsibilities in business; or equivalent education/training or experience; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated? Yes No 03 Complete applications and required document attachments must be submitted before first review and/or close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Do you attest that you understand that incomplete applications (as described in the "To Apply" section) will not be reviewed by the hiring committee? Yes, I acknowledge that incomplete applications will not be referred or reviewed by the hiring committee. Required Question Employer University of Hawaii Website http://workatuh.hawaii.edu