CCCT Operations Assistant

Jobs › Hyannis, MA › CCCT Operations Assistant Hy-Line Cruises CCCT Operations Assistant Hyannis, MA Apply The Cape Cod Custom Tours Operations Assistant provides a wide range of administrative, clerical, & financial processes to support for the company. Responsibilities include, preparing documents using Microsoft, updating materials & information, booking venues & attractions, developing itineraries for tours, maintaining office supplies, account bookkeeping, year-end reports, & off-season preparation for the coming year.

Essential Duties & Responsibilities:

Hourly Position:

35 - 40 Hours per Week Computer Programs - Microsoft Word, Microsoft Excel, Tour Trac Reservation System Friendly & Helpful Telephone Skills Needs to be Very Detail Oriented Administrative Prepare proposals, secure any restaurants & attractions that are space sensitive, & record in Forecast, Rooms, & White Star list (when pertinent). Prepare Final timed itinerary, add all materials for the tour, book in Tour Trac Guide Support Beginning each season, invite & arrange for the annual meeting & their availability for the season. Prepare materials for preseason guide meeting. Work with HR for returning & new guides. Work with Director in assigning guides to tours. Oversee briefing & prepare materials for each. Time Sheets - review, total & record on recon sheet. Give to Director for approval. Pick up / Drop off guides when needed. Office Supplies Maintain inventory of all office supplies & update expense report. Call for copier maintenance when required. Account Bookkeeping /

Receivables & Payables:

Prepare deposit slips for checks & record information. Call cash office & email total deposit amount. Month End deposit report sent to the Controller / Copy in Deposit File Approve, code &/or create supplier invoices for payment & once checks are cut prepare the envelopes & documents for mailing.

Year End:

MVSS Tour Trac report to Controller Prepare 1099 Reports for Subcontractors goods/services (Poyant Studio, John Todd Entertainment, Freelance Guides) White Star Tours profit statement & Group Summary Off Season Maintain the Restaurant & Attraction binders with updated pricing, contact information, & comp policies. Update new information in Tour Trac, on Restaurant / Attraction price sheet, on all Entr?e Count sheets in Word & on Comp Policy list for accounting.

Other Duties:

Use of personal vehicle as needed.

Licenses, Registrations, &/or Certifications:

None Required Education & Experience:

High School diploma or equivalent. Secondary education preferred.

Required Knowledge, Skills, & Abilities:

Must be proficient in Microsoft Office software, including word & excel. Excellent customer service skills required for in-person & telephone interactions. Must be detail oriented & can demonstrate math & basic finance skills. Must be flexible with their schedule as tours are not on conventional work week time frames. Must be able to safely perform the essential duties for the position, with or without, reasonable accommodation.

Typical Work Environments:

Office environment & outdoors depending on the tour. Use of personal vehicle to fulfill some responsibilities as needed. Active Filters CCCT Operations Assistant Hyannis, MA Clear All Apply