Administrative Support Specialist (Personnel Operations)

Administrative Support Specialist (Personnel Operations) Bedford, MA Job Details $100,000 - $110,000 a year 1 day ago Qualifications Data storage Curriculum development Writing skills Secret Clearance Research Mid-level DoD experience Databases Administrative experience Bachelor's degree Human resources Developing new training programs E-learning platforms LMS Training & development Technical Proficiency Training delivery Full Job Description We're seeking an experienced Administrative Support Specialist to step into a highly visible role supporting an Air Force front office group, where your expertise and working knowledge of Air Force programs will directly influence strategic personnel decisions and elevate workforce excellence across the organization. Why Work with us? Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers. Responsibilities include but not limited to:

Training Management:

Proficiency in utilizing and managing training management systems like ETMS (Enterprise Training Management System) and MyLearning for government civilians, military, and contractors. Experience with and proficiency in monitoring and tracking military Total Force Awareness Training (TFAT). Monitoring Continuous Learning Points (CLPs) for all members of the Directorate.

Curriculum Development & Delivery:

Experience in developing and delivering training programs, including ancillary training materials and resources.

Military Personnel:

Proficiency in Military Personnel Data System (MilPDS), MyEval, MyDecs, Assignment Management System (AMS), Personnel Records Display Application (PRDA). Familiarity with Career Field Education and Training Plans (CFETPs) and other frameworks for managing career progression and professional development within a specific field.

Awards and Recognition:

Experience managing the nomination and processing of awards and decorations (Awards, Decs), including performance-based awards (OPBs, EPBs) and recognition programs. Will work back fill actions for military (officers and enlisted) with projected departure dates and assist unit leaders/supervisors in assessing qualifications of possible fill candidates and availability for candidates to permanent change of station or permanent change of assignment. Assist the Military Deputy with all Officer Performance Briefs (OPB) and Enlisted Performance Briefs (OPB). Coordination for the USAF Vulnerable to Move (VML) Cycles(s) for the Directorate. Execution and tracking of all AF Form 2096's within the Directorate. Management and coordination of all Officer and Enlisted Boards / Capital Nominations (CAPNOM) for the Directorate, in conjunction with the Military Deputy / Deputy PEO. This includes Stratification Boards, Awards, Enlisted Force Distribution Panels, and more. Monitor all Officer PCA's / PCS's for the Directorate.

Front Office Admin:

Will assist FOG by providing advisory assistance and support for the development, population and maintenance of databases for the storage, retrieval, and tracking of key division metrics, and other division data as required. Will assist the FOG by providing both written and oral recommendations for process & product improvements for government considerations. Must be able to effectively communicate orally and in writing and provide management documentation (briefings, documents, etc.) as needed to administratively support Human Resource activities. Shall be able to research and assess issues and develop and support management as needed by the organization concerning Human Resources. Will perform other duties as assigned.

Qualifications/Technical Experience Requirements:

On Site - 5 Days a Week Must be a U.S. Citizen Experience as a Unit Training Manager / Military Admin with at least 3 years in DoD environment. Active Secret Security Clearance required to start Bachelor's Degree Possesses the ability to work independently and apply the proper procedures and processes related to their area of expertise. Shall also possess the ability to solve problems and troubleshoot various situations to develop successful outcomes within established program/project guidelines (Program Office and Staff Level Support interface).

The expected annual salary range:

$100,000 to $110,000. Salary is dependent upon the role, associated responsibilities, candidates experience and qualifications to include education/training and key skills. All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check. The contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.