Job Description
Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week; Monday - Friday; 8:00 a.m. - 4:30 p.m.; full-benefits This civilian clerical role provides administrative and data entry support to the Patrol Operations Division. The position plays a critical role in ensuring the smooth daily functioning of patrol operations by managing schedules, preparing official correspondence and reports, maintaining sensitive records, coordinating court-related processes, and serving as a primary point of contact for internal staff, outside agencies, and the public. The role requires strong organizational skills, accuracy in data entry and documentation, and the ability to handle confidential information while supporting a wide range of operational, logistical, and administrative tasks essential to the mission of the Sheriff's Office. Supervision is received from the Patrol Operations Commander.
NOTE:
The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate. Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today. TOTAL COMPENSATION PACKAGE
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee. 11 days of Vacation leave with increase after 2 years of employment 15 days of Sick leave with unlimited annual carryover 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays) Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending Employee Health Center with no or low-cost primary and urgent care 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit County and Employee funded Defined Benefit Pension Plan Vesting after 5 years of service Additional service credit for eligible previous public service, military service, etc. Work/Life balance programs include:
Employee Assistance Program and Employee Wellness Program Generous Tuition Reimbursement Program Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan NOTE:
Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year. For more information, visit our benefits page on the Frederick County Government job opportunities webpage . Provide administrative support to Patrol Operations, including scheduling, special event coordination, selective enforcement and patrol logs, detention records, speedometer certifications, and MDT updates Serve as receptionist and answers/directs phone inquiries Prepare correspondence, memorandums, endorsements, statistical reports, meeting minutes, and grant documentation; with the annual report and CALEA-related reporting Maintain manual and digital filing systems for the following: Patrol Team inventory and team notebooks Oversee the copiers/printers, office supplies, and the after-hours supply cabinet Support Traffic Unit by updating tow logs, vehicle storage reports, abandoned vehicle tracking, impound lot oversight, act as liaison with tow companies Coordinate court liaison responsibilities such as court date assignments, continuance submissions, subpoena distribution, and communication with the State's Attorney's Office and court Assist Patrol Management with operational program management, policy updates, patrol operations annual report, budget preparation to include researching on equipment, training, and technology needs Maintain the Everbridge System and Mobile Field Force contact information; oversee the agency Ride-Along program As needed, review juvenile referrals for diversion eligibility Acts as liaison with outside agencies and support extra duty assignments and other daily operational tasks Attend meetings and prepare meeting minutes when designated Prepare and maintain statistical data and reports Perform general office support duties (e.g. photocopy, collating, filing, processing daily mail, etc.) Utilize electronic files and databases, retrieve information to compose and prepare correspondence, memorandums, reports and other written work Serve as back-up for other administrative support/clerical staff as needed Perform data entry and scanning of documents; maintain organized filing of documents Perform other assigned duties as needed To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employee's position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential functions. The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. High school graduation or the equivalency Minimum 1 year of administrative support work experience KNOWLEDGE, SKILLS AND ABILITIES
Strong clerical and record-keeping skills, including the ability to accurately perform basic math and financial functions Ability to accurately compile and prepare statistical data and reports Ability to effectively access and utilize Microsoft 365, e-mail, spreadsheet and other systems and equipment, and to learn new software as it is required Ability to effectively organize work, determine priorities, including the ability to make decisions and complete assigned duties with minimal supervision Discretion and good judgment in dealing with sensitive and personal information with ability to maintain appropriate confidentiality Strong and effective spoken and written (English) communication skills including the ability to clearly explain policies and procedures Ability to establish and maintain effective working relationships with co-workers, representatives of cooperating agencies and the general public Ability to maintain and adhere to all applicable Sheriff's Office Rules of Conduct, Detention Center policies and procedures, and the Frederick County Government Personnel Rules and Regulations Ability to maintain the Frederick County Sheriff's Office training requirements PREFERENCE MAY BE GIVEN FOR
Customer service work experience in a professional setting Work experience maintaining a file management and/or electronic data management system Additional years of administrative support work experience College degree in Business Administration or related field Office coordination work experience PHYSICAL REQUIREMENTS / WORKING CONDITIONS
While working in this position, the employee is required to constantly sit; frequently perform repetitive motions; occasionally walk, stoop, lift up to 20 pounds, push up to 40 pounds, pull up to 40 pounds, and reach; and rarely climb and left between 20-50 pounds While working in this position, the employee is required to constantly work indoors; and rarely work outdoors Available for varied evening and weekend work hours to accommodate meetings, special events, etc. Ability to provide own transportation to meetings, etc. This position is subject to random drug testing, to include testing for marijuana Required certifications must be maintained throughout tenure of employment EXAMINATION PROCESS
(may include): 1) An evaluation of training and experience 2) Related office skills testing 3) One or more interviews 4) A polygraph test (inquires include criminal, credit, drug use and personal history) 5) A background investigation completed by the Frederick County Sheriff's Office 6) A pre-employment drug test to include marijuana
