Scheduling Specialist

Scheduling Specialist Global Interpreting Services, LLC - 5.0 Clinton Township, MI Job Details Full-time $40,000 - $42,000 a year 8 hours ago Benefits Profit sharing Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Vendor relationship building Employee onboarding Teamwork Report writing Microsoft Excel Recruitment process management Interpersonal skills Phone communication Staff scheduling Client relationship development Customer inquiry handling Databases Administrative experience Invoice payment processing Attention to detail Task prioritization Vendor relationship management Recruiting Interviewing Productivity software Appointment scheduling Onboarding process management Communication skills Staffing management Entry level

Full Job Description Company:

Global Interpreting Services Location:

In-office Position Overview:

Global Interpreting Services is seeking a dependable and detail-oriented Administrative Specialist to join our growing team. This role is essential to maintaining smooth daily operations by coordinating interpreting services, managing schedules, and supporting both clients and workforce members. This is a fast-paced, in-office position requiring strong organizational and communication skills.

Key Responsibilities:

Schedule and coordinate face-to-face interpreting services Build and maintain strong relationships with clients and vendors Manage and update workforce database Process daily invoicing accurately and efficiently Distribute and collect required agreements Respond promptly to all inquiries (phone, fax, email, web) Maintain and manage the daily operations calendar Assist with recruiting, interviewing, and hiring new workforce members Conduct new hire orientations and onboarding Create and issue new hire ID badges Handle daily appointment confirmations Oversee translation project workflows Compile and prepare daily and weekly reports Participate in nights and weekends on-call rotation

Qualifications:

1-2 years of administrative and/or staffing experience preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint) Excellent verbal and written communication skills Strong organizational and multitasking abilities Ability to prioritize tasks and meet deadlines in a fast-paced environment Adaptable, flexible, and team-oriented mindset

Ideal Candidate Will Be:

Dependable and dedicated Highly organized and detail-oriented A strong multitasker People-oriented with excellent interpersonal skills Comfortable working in a deadline-driven environment

Compensation & Benefits:

Salary:

$40,000 - $42,000 (based on experience) 100% employer-paid Health, Dental, Vision, and Life Insurance 401(k) plan Profit sharing Paid time off

Job Type:

Full-time Pay:

$40,000.00 - $42,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Are you able to work nights and weekends as needed?

Work Location:

In person