Administrative Assistant and Scheduler

Administrative Assistant and Scheduler Schedule :

Exempt, min 40 hours per week | 8:00am

• 4:30pm | Monday

•

Friday Department:

LifeCircles PACE in

Holland or Muskegon, MI What You'll Do In This Role:

The Administrative Assistant and Scheduler plays a vital role in keeping LifeCircles PACE running smoothly by coordinating compassionate care for our participants. This position is responsible for scheduling Home Health Aides, building and maintaining contracted Home Health Agency schedules, and scheduling LifeCircles van transportation appointments. With organization, attention to detail, and a heart for service, the Scheduler helps ensure our participants receive seamless, reliable care that supports their independence and quality of life. Department Admin Employment Type Full Time Location Muskegon, MI Workplace type Onsite Compensation $21.74

• $27.

95 / hour Reporting To Tami Loyd Key Responsibilities Schedule LifeCircles Home Health Aides, Concierges, and LifeCircles Van Transportation Services for participant appointments and approved care, ensuring timeliness and efficiency. Build and manage schedules in the Electronic Health Record for LifeCircles team members, contracted agencies, and transportation services, maintaining accurate service tracking. Verify that all authorizations are in place for scheduled services. Communicate schedules and changes to team members, participants, and care partners. Monitor appointment availability and proactively escalate issues or conflicts as needed. Establish positive, collaborative relationships with LifeCircles team members, contracted agencies, and transportation staff. Address participant questions, concerns, and scheduling conflicts professionally and empathetically. Assist with on-call responsibilities as needed. The above is a summary of the position, it in no way states or implies that these are the only duties this position will be required to perform. If selected for the position you will receive a full job description. Skills, Knowledge & Expertise Healthcare scheduling, patient access, or medical office experience, required. Minimum of two (2) years scheduling experience, required. Minimum of (1) one year working with the frail and elderly, required. Proficiency in Electronic Health Records, scheduling software, and database navigation, required. Associate's degree in healthcare, business, or related field, preferred. Must possess current CPR certification by AHA or be willing and able to obtain as offered by LifeCircles. High school diploma or GED. Must have reliable transportation and a valid drivers license. Job Benefits Career Growth & Development

• Take your career to the next level with our tuition assistance programs and educational scholarships. Wellness Program & Reimbursemen t
• Prioritize your health and well-being, reimbursed $120 a year! Competitive Benefits for Full-Time Team Members
• Enjoy Medical, Vision & Dental Insurance starting on the 1st of the month after 30 days of hire. Retirement Savings Plan
• Secure your future with employer contributions. Daily Pay
• Get paid when YOU want! Generous Paid Time Off (PTO)
• Includes 6 Paid Holidays and 2 Floating Holidays. Team Member Referral Bonus Program
• Earn $500 when you bring great people to our team!

ACCESSIBILITY SUPPORT

Brio Living Services is committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability, please contact us at loveyourcareer@mybrio.org

BRIO LIVING SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER

Brio Living Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or genetics in accordance with applicable federal, state and local laws. #0570 About Brio Living Services Brio Living Services is a brand dedicated to celebrating the lives of seniors. With a mission to provide care and nurture a sense of community, Brio Living Services offers a wide range of maintenance-free and amenity-rich senior living options. Their continuum of care supports various levels of need, ensuring overall wellness and satisfaction for residents. At Brio Living Services, residents have the opportunity to pursue their passions, interests, and make new friends, creating strong bonds and special memories within their outstanding communities. From independent living to assisted living, skilled care, rehabilitation, memory care, and more, Brio Living Services provides a full range of services to meet residents' needs and desires. With a focus on vibrant aging, Brio Living Services strives to enrich the lives of seniors through their faith-based and non-profit approach. Their dedication to excellence and partnerships with the community make them a trusted choice for senior living. Explore their website to learn more about their communities, watch exciting videos, and join the team of professionals who are committed to making a difference in the lives of others. Apply Now Our Hiring Process Stage 1: Applied Stage 2: Review Stage 3: Interview Stage 4: Hired Not quite right? Register your interest to be notified of any roles that come along that meet your criteria. Register Your Interest