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Construction Operations & Administrative Coordinator
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Northern View Construction
Duluth, MN (In Person)
$44,720 Salary, Part-Time
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Job Description
Construction Operations & Administrative Coordinator Northern View Construction Duluth, MN Job Details Part-time $18 - $25 an hour 5 hours ago Benefits Paid time off Flexible schedule Qualifications Office supply management Google Workspace Accounts receivable management Buildertrend Attention to detail Construction industry experience QuickBooks Contracts Construction administrative experience Payroll processing Full Job Description We are a growing construction company seeking a highly organized, detail-oriented Operations & Administrative Coordinator to support the owners and help keep daily operations running smoothly. This role is ideal for someone who enjoys organization, managing multiple priorities, and helping a small business stay efficient and on track. The right candidate will become a key part of our team by assisting with administrative, financial, and project-related responsibilities. Responsibilities Financial & Administrative Support Manage and organize receipts within Buildertrend Assist with invoicing and accounts receivable Track customer payments and outstanding invoices Process vendor payments Assist with payroll preparation and employee time tracking Support bookkeeping functions in QuickBooks Maintain organized records and documentation Project & Operations Support Pull permits and track permit status Maintain job files and project documentation Update Buildertrend and ensure project information is current Track project progress and deadlines Coordinate with subcontractors, vendors, and suppliers Assist with contracts, change orders, and project paperwork General Office Support Manage emails and administrative tasks Maintain spreadsheets and reports Follow up on outstanding items to ensure projects stay on schedule Support the owners with day-to-day operational needs Qualifications Strong organizational and multitasking skills High attention to detail Ability to work independently and take initiative Professional communication skills Experience with QuickBooks preferred Experience with Buildertrend preferred (or willingness to learn) Previous construction, trades, property management, or office administration experience is a plus Proficiency with Microsoft Office and/or Google Workspace What We're Looking For We're looking for someone who is dependable, proactive, and enjoys helping a business stay organized and efficient. This position is more than basic office work—we want someone who can take ownership of administrative and operational tasks and help keep projects moving forward. Schedule 30-35 hours per week Flexible schedule available for the right candidate Compensation $18-$25 per hour, based on experience To apply, please submit your resume and a brief description of your relevant experience.