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Operations Assistant
Job
Sweet D's Cuisin
Wilmington, NC (In Person)
$76,773 Salary, Full-Time
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Job Description
Overview We are seeking a dynamic and highly organized Operations Assistant to join our team! This vital role offers an exciting opportunity to support daily office functions, streamline administrative processes, and ensure smooth operations across various departments. As an Operations Assistant, you will be the backbone of our office environment, providing exceptional support that keeps everything running efficiently. Your proactive approach, excellent organizational skills, and positive attitude will contribute significantly to our team's success and create a welcoming atmosphere for clients and staff alike. Duties Manage front desk responsibilities, including greeting visitors and directing them appropriately with professional phone etiquette. Operate multi-line phone systems to handle incoming calls efficiently while providing excellent customer service. Perform data entry tasks using Microsoft Office and Google Workspace applications to maintain accurate records and files. Coordinate calendar management and scheduling for meetings, appointments, and events with precision. Assist with office management duties such as filing, proofreading documents, and organizing supplies to ensure a tidy workspace. Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices. Provide customer support by addressing inquiries promptly, supporting client needs, and maintaining positive relationships. Experience Previous office experience in administrative or clerical roles is essential. Demonstrated proficiency in computer skills including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools. Experience with office management tasks such as filing systems, data entry, and calendar organization. Strong organizational skills with the ability to multitask effectively in a fast-paced environment. Excellent communication skills with a focus on phone etiquette; bilingual abilities are a plus for serving diverse clients. Familiarity with medical or dental receptionist duties, including appointment scheduling and patient record management, is advantageous. Personal assistant or medical receptionist experience that showcases attention to detail and professionalism. Join us as an Operations Assistant and become an integral part of a vibrant team dedicated to operational excellence! Your enthusiasm, organizational prowess, and commitment to outstanding service will help us achieve our goals while fostering a positive work environment for everyone.