School Transportation Operations Assistant

DESCRIPTION

Work involves responsibility for implementation of policies, plans and procedures of the student transportation system in a school district, in order to ensure safe, efficient, and economical operations. Duties include route planning, dispatching, ongoing communications with school bus drivers on the road, and assisting with emergency response and road service as needed. Extensive interaction with parents, staff, school administrators and municipal/state personnel is necessary. Responsibilities also include assisting with ensuring department compliance with applicable laws, rules, regulations and policies. Work is performed under general supervision of the Director of Facilities and Transportation with leeway for the exercise of independent judgment in carrying out the details of the work. Supervision is exercised over school bus drivers and school bus aides. Performs related work as required

REPORTS TO

Director of Facilities, Superintendent of Schools

TYPICAL WORK ACTIVITIES

(Illustrative only)

• Plans bus routes, bus stops, and bus assignments in accordance with established procedures and district needs;
• Uses routing computer software to schedule routes/stops/students;
• Assigns school bus drivers and vehicles to routes, and arranges for substitutes and temporary changes to cover bus runs, as needed;
• Receives and responds to reservations and requests for transportation services for charter, field and athletic trips;
• Schedules and assigns school bus drivers and school bus aides for special transportation requests and trips;
• Coordinates with the Director of PPS to arrange out of district transportation and mandated transportation accommodations for students.
• Prepares daily dispatch plans, dispatches, and maintains records of daily transportation services;
• Oversees, observes, and evaluates the work of school bus drivers and school bus aides;
• Maintains ongoing communications with school bus drivers via two-way radio system and cellular telephone;
• Transmits orders and communications of superiors to school bus drivers on the road, as needed;
• Coordinates emergency road service with school garage staff, including dispatching spare buses and school bus drivers;
• Maintains detailed records pertaining to transportation operations, including trip records, transportation reports, accident reports, etc.;
• Maintains personnel records including staff attendance, report times, etc., as required;
• Monitors and maintains accurate records of daily fuel usage, mileage and related data;
• Receives and responds to communications from parents of school students regarding transportation routes and schedules;
• Operates computers and uses school information systems software to maintain student information, including data entry, report functions, interfacing between software and database systems;
• Acts as liaison between school bus drivers, school bus aides, and supervisory personnel;
• Assists in preparing transportation budget estimates and recommendations;
• Assists with semi-annual New York State Department of Transportation inspections, including preparation of supporting documents;
• Prepares requisitions, purchase orders, inventory controls, payroll, trip sheets, and performs related clerical duties;
• May drive a school bus, as needed (if applicable)
• Performs a variety of related activities as required.

MINIMUM QUALIFICATIONS

a. Graduation from high school or possession of a comparable diploma and one (1) year of dispatching experience in transportation services, school, emergency services, police or related dispatching work; or b. Graduation from high school or possession of a comparable diploma and one (1) year of experience as a school bus driver; or c. An equivalent combination of training and experience as described in a) and b) above.

Effective:

07/01/26

Pay:

$64,200.00 - $85,000.00 per year

Work Location:

In person